ADMINISTRATIVE ASSISTANT

We are a small commercial general contractor, and we have an opening for an Administrative Assistant that includes accounts payable support. Sage or Timberline Software experience would be a big plus; however, we are willing to train the right individual. This is an in-office, full-time, forty hours per week, Monday through Friday position.

MINIMUM REQUIREMENTS:

One year experience in a general contractor’s or subcontractor office, performing administrative assistant (Coordinator) duties, accounts payable, or job cost functions.

Experience with Excel, Word, and Outlook

Strong data entry, communication, grammar and organization skills

Reliable, detail oriented and able to multi-task.

Energetic and able to lift 30 lbs.

Quick self-starter and team oriented.

RESPONSIBILITIES:

Process vendor, and subcontractor invoices through our accounting software and prepare checks for payment.

Match up receipts with credit card statements, post to the accounting software and prepare checks.

Produce reports, maintain records, file paid invoices, and vendor accounting correspondence.

Review and log subcontractor insurance certificates for compliance.

Occasionally answer phones and greet visitors. (Our call volume and walk-in traffic is very light.)

Coordinate office equipment maintenance and order office supplies.

Process and log contracts, change orders, submittals, shop drawings, RFI's, ASI's, addenda, AIA applications for payment, proposal requests, and other typical construction documents.

BENEFITS:

401k after one year with a 3.5% match

Paid one week vacation after one year

Medical and dental after sixty days

Education tuition reimbursement for classes applicable to the position

RESUMES:

https://forms.gle/7wLb6Y7tW9s4Y5RZ6