Executive Personal Assistant

Boutique Hedge Fund located in Midtown, Manhattan is seeking to hire a Temporary Executive Personal Assistant to provide maternity leave coverage. This position will start in the beginning of September 2024 and go through early January 2025, M-F from 9am-6pm (with accessibility via phone/email after and before hours) on a hybrid schedule requiring Tues-Thurs on-site and M/F remote weekly. The ideal candidate has C-level support experience and is highly organized with a friendly, positive demeanor. Pay rate up to $40/hour.Responsibilities: Support Founder with all personal and professional items including calendar management and invoice reconciliation for Founder and family (4 adult children)Liaise between different departments including IT, building mgmt., accounting, etc. Play a role in setting up the new office post-move in OctoberSchedule in-person and virtual meetings on behalf of FounderManage expenses for a team of 10-15Answer phone on behalf of Founder Manage personal items relating to family members - random tasks including booking activities and travel, signing documents, and paying billsOversee Founder's driver; communicating Founder's schedule every morningOversee Founder's plane; keeping track of information for tax purposesCoordinate with staff at different properties: NYC, LA, Miami, and HamptonsHandle Uber and Lyft business accounts Manage and renew club and golf memberships, subscriptions including newspapers and magazines; organize incoming mail Deal with insurance claims and reimbursementsManage season tickets to sports events - sell if not using or send to peopleMaintain organization of login and password informationManage 2 receptionists, ensuring they are on top of all tasks Qualifications:3+ years' experience as an EA; need C-suite supportHighly organized and detail-oriented with excellent follow up skills Excellent written and verbal communication skills Understand the pace of a hedge fund Friendly, positive and professional demeanorBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)