Personal Assistant/Executive Assistant to CEO - Bilingual Spanish

Personal Assistant/Executive Assistant to CEO - Bilingual Spanish

Financial District/Law Firm

Scheduling and heavy calendar management (BOTH business and personal calendars)

Acting as a "gatekeeper" for the CEO

Taking, screening, and vetting all phone calls for CEO

Produce compliance reports that facilitate the CEO's ability to effectively lead the firm

Liaison directly with various doctor’s offices and medical facilities

Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed

Run various personal errands as needed

Draft slides, meeting notes and documents

Manage contacts in Outlook

Perform ad hoc projects

MUST have high regard for clients, employees, and family confidentiality

MUST be able to prioritize efficiently

Requirements

Bachelor's Degree Required

At least 4 years of proven work experience as a Personal Assistant

At least 7 years of relevant experience supporting high level executives

Fluency in Spanish required

Proficient in Microsoft Office suite

Must be able to work flexible extended hours – some evenings and weekends

Hours 9- 5:30pm with flexibility for extended hours

In Office

Salary 80 - 85k Temp to Perm

All resumes to mfesinstine@phaxis.com

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER