facilities administrative assistant

facilities administrative assistant.

baltimore , maryland

posted today

job detailssummary

$21.99 - $22 per hour

temp to perm

associate degree

category office and administrative support occupations

referenceAB4624109

job detailsLooking for Job Security? Career Growth? Top Compensation? Benefits? We are currently seeking an Administrative Assistant to work on-site with one of the largest private employers in the Baltimore metropolitan area that was also recognized as one of the top 20 employers in the state of Maryland! In this role, you will provide essential administrative support to the Senior Project Manager. Your role will ensure smooth project operations, manage documentation and facilitate communication between various stakeholders. APPLY TODAY!salary: $21.99 - $22 per hourshift: Firstwork hours: 8 AM - 6 PMeducation: AssociateResponsibilities

Assist the Senior Project Manager with day-to-day administrative tasks, including scheduling meetings, managing calendars, and handling correspondence

Prepare, organize, and maintain project documentation, including contracts, reports, and meeting minutes. Ensure all records are accurate and up-to-date

Help coordinate project activities by tracking progress, updating schedules, and communicating with subcontractors, suppliers, and team members

Arrange and coordinate meetings, including preparing agendas, taking minutes, and distributing action items

Enter and update project information in relevant databases and project management software

Act as a liaison between the Senior Project Manager and other departments or external partners, ensuring precise and timely communication

Handle office supplies, equipment, and other administrative needs as required

Requirements:

High School Diploma, required; Associates Degree, preferred

2+ years experience in an administrative support role, preferably in the construction industry

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) required and familiarity with project management software (e.g., Procore, Ebuilder) is a plus

Excellent written and verbal communication skills

Excellent organizational and multitasking abilities, with a keen eye for detail

Skills

Confidentiality

Multi-tasking

Communication

Oral Communication

Handling Confidential Information

Preparing Agendas

Organization

Prioritizing

Organizational Skills

Written Communication

Decision Making

Working Independently

Creating Presentations

Maintaining Calendars

Google for Business Suite

Microsoft Office

Phones

Scheduling

Scheduling Appointments

Project Management

Administrative Duties

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.get in touchwe are here to help you with your questions.AMambar mcculloch

ambar.mcculloch@randstadusa.com