Bilingual - Spanish Administrative Assistant

Description We are seeking a highly organized and detail-oriented individual to join our team as a Bilingual Administrative Assistant. The successful candidate will provide essential support to our organization by performing administrative tasks, coordinating office activities, and facilitating effective communication with both English and Spanish speakers. This role requires fluency in both English and Spanish to ensure seamless communication with our diverse clientele and internal teams.

Provide Administrative Support: Assist in day-to-day administrative tasks, such as scheduling appointments, managing calendars, organizing meetings, drafting correspondence, and maintaining files and records.

Communication and Translation: Serve as a bridge between English-speaking and Spanish-speaking individuals by translating verbal and written communication accurately.

Translate documents, emails, reports, and other materials as needed, maintaining confidentiality and ensuring accuracy.

Reception and Client Support: Greet visitors, answer phone calls, and respond to inquiries from clients, customers, and employees professionally and promptly.

Assist in handling client requests and resolving administrative issues effectively.

Documentation and Reporting: Prepare and maintain various documents, reports, and spreadsheets, ensuring accuracy and completeness.

Assist in data entry, record-keeping, and generating reports as required.

Office Coordination: Collaborate with different departments to coordinate meetings, conferences, and events.

Arrange travel accommodations, schedule appointments, and manage logistics to ensure smooth operations.

Database Management: Maintain and update databases, ensuring accuracy of information.

Assist in data collection and analysis to support decision-making processes.

Administrative Projects: Assist with special projects and initiatives as assigned, contributing to the overall efficiency and effectiveness of the organization.

Requirements

Bilingual Proficiency: Fluent in both English and Spanish, with excellent verbal and written communication skills in both languages.

Able to effectively convey information accurately and professionally.

Administrative Experience: Prior experience in an administrative role is preferred.

Familiarity with office procedures, record-keeping, and standard software applications (e.g., Microsoft Office Suite, email, calendar management) is essential.

Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks, handle multiple assignments simultaneously, and meet deadlines.

Attention to Detail: Strong attention to detail and accuracy, ensuring that all communication and documents are error-free and of high quality.

Professionalism: Display a high level of professionalism, confidentiality, and integrity in handling sensitive information, interacting with clients and colleagues, and representing the organization.

Problem-Solving: Strong problem-solving skills, with the ability to proactively identify issues, propose solutions, and implement effective strategies.

Adaptability: Flexibility to work in a fast-paced environment and adapt to changing priorities and responsibilities.

Team Player: Collaborative mindset with the ability to work well within a team, as well as independently, to accomplish goals and contribute to a positive work environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .