Assistant Construction Project Manager

About Character Builders, Inc.: We are a small construction company specializing in high-end residential construction and renovations in Santa Rosa. Our company has over 30 years of building and remodeling experience, and we are focused on high-quality construction and excellent customer service to our clients in Sonoma and Napa Counties.

Position Overview: We are seeking an experienced Assistant Project Manager with a strong background in residential construction and administrative roles. This multifaceted position requires proficiency in project management, excellent organizational skills, and the ability to collaborate across various functions.

Qualifications:

Experience: Minimum 5 years in residential construction assistant project management or project coordination, alongside administrative responsibilities.

Software Proficiency:

o Minimum 3 years of experience with Sage 100 Contractor or similar construction project management software such as Timberline or American Contractor

o Proficient in Microsoft Office 365, OneDrive, Excel, Adobe Acrobat, Dropbox, Zoom, GoTo Meeting, etc. Knowledge of MS Project is a plus.

Technical Construction Management Skills:

o Ability to read and interpret architectural plans.

o Familiarity with job costing and cost coding.

o General knowledge of estimating and the sequence of construction activities

Communication: Exceptional written and oral communication skills.

Problem Solving: Strong analytical and problem-solving abilities.

Detail Orientation: High attention to detail and proficiency in math, job cost tracking, and budgeting.

Team Player: Ability to work collaboratively in a team environment.

Adaptability: Capable of multitasking effectively and working well under pressure.

Customer Focus: Commitment to excellent customer service and client satisfaction.

Education: AA, BA or BS degree preferred. Degree in Construction Management a plus.

Language Skills: Fluent in English; bilingual (English and Spanish) is a plus.

Requirements:

Schedule: Part-time, 20 – 35 hours per week with flexibility based on workload and company/project schedules.

Transportation: Reliable vehicle, valid driver’s license, clean driving record, and automobile insurance required.

Work Environment: All work performed at the main office during weekdays and company business hours (8:00 a.m. to 5:00 p.m.) Position occasionally visits jobsites or vendors.

Office Environment: Applicants should be comfortable working in a small office setting, often independently.

Position Responsibilities:

Administrative Support for Project Managers:

o Support estimating, budgeting, and contract management using Excel and Sage 100 Contractor.

o Assist in placing project orders, tracking deliveries and supporting field needs

o Assist in subcontractor billing, client invoicing, and project cost reconciliation.

o Assist PMs in the development of Bid lists, Bid scopes and management of the Bid and Proposal process.

Subcontractor Management: Coordinate subcontractors, manage procurement, and oversee project documentation and compliance within Sage

Project Coordination and Administration: Support planning, estimating, organizing, scheduling, budgeting, and execution of projects.

Contract and Documentation Management: Prepare and oversee client contracts, subcontracts, change orders, and project documentation ensuring accuracy and compliance.

Procurement and Logistics: Manage material procurement, ensuring timely delivery and cost efficiency.

Permit Coordination: Coordinate inspections, permits, and regulatory compliance processes

Financial Oversight: Assist in budget preparation, analyze job costs, and generate financial reports to monitor project profitability and performance.

Information Management: Maintain comprehensive project records and ensure digital and physical documentation from job inception to archival.

Operational Support: Providing operational assistance to PMs and Superintendent with management of project punch list, closeout checklists and documents.

Professional Expectations:

Professionalism: Maintain professional attire, appearance, demeanor, and communication

Confidentiality: Uphold confidentiality in all aspects of work.

Compensation and Benefits:

Competitive compensation starting at $32/hour plus benefits

Year-end discretionary bonus.

Medical, dental, and 401K with company match.

Paid vacation time and holidays.

Additional benefits including company phone, continuing education reimbursements

Qualified candidates are invited to submit their resume along with desired salary requirements. A brief introduction/cover letter is welcomed.

Thank you for considering this opportunity. We look forward to reviewing your application.