Office Secretary/Assistant – Construction Company

Are you a highly skilled and efficient professional with a knack for organization and a proactive mindset? We are seeking a dedicated Office Secretary/Assistant to be the front-facing representative and dispatcher for our construction company. This demanding role is vital to our operations, requiring exceptional attention to detail, the ability to multitask without losing focus, and a commitment to keeping projects and key personnel on track.

Key Responsibilities:

Front Desk Operations:

Serve as the primary point of contact for clients, subcontractors, and vendors, ensuring all inquiries are addressed promptly and professionally.

Project Coordination:

Regularly update clients on project progress, addressing concerns and ensuring satisfaction.

Weekly follow-ups with subcontractors and vendors to ensure materials, schedules, and tasks are on track.

Monitor project timelines and milestones to ensure smooth execution.

Administrative Support:

Organize and manage the CEO's agenda, calls, and meetings.

Set reminders and follow-ups to ensure nothing falls through the cracks.

Use tools like DocuSign, Google Sheets, and other software to streamline operations and document management.

Operational Efficiency:

Provide practical solutions and take initiative in solving problems without adding unnecessary burdens to the CEO or project managers.

Maintain a high level of organization and prioritize tasks effectively, even when managing multiple responsibilities.

Key Qualities We’re Looking For:

Attention to Detail: Accuracy and efficiency are non-negotiable. Speed is appreciated, but not at the expense of quality.

Proactive Thinker: Must be able to anticipate needs, think critically, and take initiative without constant supervision.

Excellent Multitasking Skills: Ability to handle multiple tasks simultaneously without losing focus or forgetting key responsibilities.

Construction Knowledge: Familiarity with the construction industry, including terminology and project workflows, is a must.

Tech-Savvy: Proficiency with DocuSign, Google Sheets, and other modern administrative tools.

What We Expect:

A professional who alleviates the workload for the CEO and project managers by addressing challenges independently and intelligently.

Someone who understands the importance of maintaining order and momentum across all facets of the business.

A candidate with a strong work ethic who will go above and beyond to contribute to the company’s success.

Compensation:

Starting Salary: $80,000 per year, with room for growth based on performance.

Application Requirements:

To be considered for this role, please submit the following:

Resume detailing your relevant experience and accomplishments.

Professional Photo (required for consideration). @ Distinct.c.solutions@gmail.com

This role is not for the faint of heart—it’s for a sharp, dedicated individual who is ready to make a significant impact on our company. If you meet these requirements and are ready to rise to the challenge, we encourage you to apply.

Note: We will be extremely selective in our hiring process. Only serious candidates who meet the above criteria will be considered.

Submit your application today and take the next step in your career with us!