Real Estate Office Secretary/Billing Specialist

We are seeking an experienced Secretary/Bookkeeper to join our Real Estate Office in a part-time, in-office role. The ideal candidate will have prior successful secretarial/administrative experience, exceptional organizational skills, and proficiency with QuickBooks and Excel.

Responsibilities:

Manage all office accounting and financial tasks, including billing, invoicing, and payments using QuickBooks to ensure accurate and timely record-keeping.

Answering and directing phone calls.

Organizing and maintaining office efficiency.

Coordinating and scheduling meetings.

Restocking office supplies and ensuring a well-functioning environment.

Maintaining calendars and coordinating meetings using Microsoft Teams/Zoom.

Acting as a personal assistant to the owner, assisting with personal/family matters (e.g., booking vacations, managing car/health insurance needs)

Requirements:

Proven secretarial experience

Proficiency in accounting (must have QuickBooks and Excel experience)

Strong organizational and multitasking skills

Experience with Microsoft Teams/Zoom

Ability to assist with both professional and personal administrative tasks

Compensation:

$25-$30/hour, depending on experience. Flexible schedule with no benefits but holidays off.

If you are detail-oriented, friendly, highly organized, reliable, and looking for a flexible, part-time, in-office role, we'd love to hear from you! The office is in La Mesa (91942). Please email your resume along with a brief summary of your experience, including the number of years you've worked in similar roles.