Billing Specialist Assistant

Bob’s Crane Service is seeking a detail-oriented Billing Specialist Assistant to join our crane rental company. The Billing Specialist Assistant will be responsible for assisting in all aspects of daily and monthly invoicing, ensuring accurate billing for crane rental services, and managing billing-related documentation. This role requires the ability to coordinate with various departments to ensure timely and accurate billing.

Key Responsibilities:

- Daily Invoicing:

- Generate and process daily invoices for crane rentals and associated services.

- Ensure timely and accurate entry of billing data into the system.

- Documentation Management:

- Collect and verify Purchase Orders (POs), contracts, and other necessary billing documents.

- Ensure all required documentation is properly filed and accessible for billing purposes.

- Invoice Breakdown:

- Accurately bill for crane rental costs, crew travel expenses, rigger costs, trucking charges, and yard load expenses.

- Verify rates and terms according to contracts and agreements.

- Union Work Compliance:

- Ensure compliance with union work rules, including prevailing wage regulations.

- Work closely with project managers and HR to track union rates and associated labor costs.

- Communication:

- Collaborate with customers to resolve any billing discrepancies.

- Coordinate with the operations team to ensure accuracy of billing inputs and job documentation.

- Communicate regularly with clients regarding billing cycles and outstanding invoices.

Required Qualifications:

- Experience:

- Minimum 1- 2 years of experience in billing, preferably in the construction or heavy equipment rental industry.

- Skills:

- Ability to learn new software programs

- Excellent organizational skills and attention to detail.

- Strong communication skills for interacting with clients and internal departments.

- Ability to work independently and manage multiple tasks in a fast-paced environment.

- Additional Qualifications:

- Experience with collecting and processing purchase orders and contract documents.

- Union/ Prevailing wage experience helpful

- Must be willing to train primarily with the main Billing Specialist & also the Payroll specialist to learn processing weekly Payroll for back-up as needed.

We are a small construction office in a large industry (Operating Engineers Local 12) with a dynamic office support team. This position offers growth opportunity to become the primary Billing Specialist after obtained necessary knowledge, & experience in position offered.

Job Type: Full-time

Expected hours: No less than 40 per week

Benefits:

401(k) matching

Health insurance

Life insurance

Paid time off

Physical Setting:

Office

Schedule:

Monday to Friday

Overtime

Ability to Commute:

Lakeside, CA 92040 (Required)

Work Location: In person