Operations Assistant

We are seeking a ambitious and driven individual to join our growing company headquartered in Downtown Los Angeles. Our business specializes in providing a wide range of packaging supplies to meet the demands of Warehouse, Logistics, Distribution, E-Commerce, and Retail Operations. We're looking for a confident and energetic person who can manage various responsibilities across operations, logistics, and inventory management. The ideal candidate is goal-oriented, detail-focused, and thrives in a fast-paced environment. This position offers great potential for professional growth and is crucial in maintaining smooth day-to-day operations to support our continued expansion.

Key Responsibilities

Warehouse and Logistics Coordination

o Coordinate daily with all warehouse locations to ensure accurate inbound and outbound activities

o Manage domestic and international freight shipments

o Process small parcel shipments via FedEx, UPS, and USPS

o Negotiate shipping rates with carriers and book freight

o Handle Proof of Delivery (POD) documentation for each sales order

Inventory Management

o Maintain detailed inventory databases for all warehouse locations

o Reconcile inventory across all warehouse locations

o Source both domestic and international logistics carriers and freight forwarders

Financial Tasks

o Process accounts payable invoices and related documentation for all logistics vendors

General Support

o Assist with special projects as needed

o Provide support to various departments as required

Requirements

Experience

o Minimum of 2 years of experience in operations, logistics, or related fields preferred

Technical Skills

o Advanced proficiency in MS Office Suite (especially Outlook and Excel)

o Experience with spreadsheet design, database navigation, and creating price sheets and presentations

o Familiarity with inventory management systems a plus

Soft Skills

o Exceptional written and verbal communication skills with strong follow-up abilities

o Excellent organizational and time management skills with the ability to work independently

o Strong sense of urgency in responding to orders and client requests

o Solid mathematical proficiency and problem-solving skills

o Exceptional negotiation skills

o Detail-oriented with the ability to multitask efficiently

o Ability to build strong relationships with clients and business partners, representing the company professionally

Details

Location: Downtown Los Angeles

Schedule: Monday-Friday, full-time

Work Mode: In-person

Type: Full-time

Duration: Permanent

Compensation and Benefits

$24-$25 per hour depending on experience

Health insurance

Paid sick time (after 90-day probation period)

Paid parking