Administrative Assistant/Office coordinator

Job Summary:

We are seeking a highly organized, enthusiastic, and tech-savvy Administrative Assistant / Office Coordinator to join our Property Management and Private Lending team. This role is essential for ensuring seamless day-to-day office operations. The ideal candidate will be adept at managing phone calls, handling administrative tasks, coordinating social media posts, and running errands. This position offers flexibility in work hours and is perfect for someone who is detail-oriented, proactive, and skilled in both computer operations and social media management.

Responsibilities:

Answer Phones & Customer Interaction:

o Handle incoming calls in a professional and courteous manner, transferring calls as necessary.

o Provide clear and helpful information to callers and assist with customer inquiries.

Data Input & Filing:

o Accurately input data into company systems and maintain organized digital and physical filing systems.

o Ensure that documents are well-organized and up to date.

Social Media Management:

o Post ads and content to Facebook, Instagram, and other relevant social media platforms.

o Collaborate with the team to create engaging content and ensure posts align with company branding.

Errands & Office Support:

o Run errands as needed, including picking up lunch for the team and handling other administrative tasks.

o Ensure office supplies are stocked and organized.

Travel Arrangements:

o Plan and coordinate travel itineraries, book accommodations, and make transportation arrangements.

Requirements:

Proven experience in an administrative or office support role.

Proficiency in computer software (Microsoft Office Suite, Google Workspace) and social media platforms (Facebook, Instagram, LinkedIn, etc.).

Strong organizational and multitasking skills with a keen eye for detail.

Excellent communication skills, both written and verbal.

Ability to work independently and as part of a team.

Must be proactive, resourceful, and capable of handling multiple tasks.

Valid driver’s license and reliable transportation for errands (preferred).

Preferred Qualifications:

Experience with social media content creation and scheduling tools.

Knowledge of basic marketing practices.

Flexible and adaptable to a dynamic work environment.

Work Environment:

it’s an office setting with flexible office hours Monday to Thursday 10 to 5

Ready to Hire please send resume for consideration