Office Admin (part to full time)

Catalyst is a small but rapidly growing USDA food processor. We make a variety of ethnic based meals and cook food components and supply them to grocery stores throughout the pacific northwest. www.catalyst-foods.com

Overview:

We are seeking a dynamic and organized individual to join our team as an Office Administrator with basic social media coordination responsibilities. This role requires someone who can provide essential administrative support while handling minimal social media tasks to help our business run smoothly and maintain a cohesive online presence. We need someone who can act as a go between the two owners as we are located in different places. This person should be able to do a variety of things such as create labels using software like Canva, use QuickBooks to create invoices and place orders with our vendors and take on small to large projects such as setting up our uber eats/door dash account and taking pictures of food and uploading the information to various sites.

Responsibilities:

Administrative Support: Answer phones, respond to emails, manage correspondence, and schedule appointments and meetings.

Office Management: Maintain office supplies and equipment, coordinate maintenance and repairs, and ensure a clean and organized office environment.

Record Keeping: Manage filing systems (physical and digital), maintain employee records, and handle data entry.

Financial Tasks: Assist with bookkeeping and payroll tasks, prepare/process invoices, and manage accounts payable/receivable using QuickBooks.

Customer Service: Greet and assist clients, handle inquiries and complaints, and provide general information and support.

Coordination and Liaison: Coordinate office activities and operations, liaise with external vendors and service providers, and support HR tasks such as onboarding new employees when

Basic Social Media Coordination:

Content Creation: Develop basic visual content using Canva for occasional social media posts and marketing materials.

Email Marketing: Use Klaviyo to assist in the creation and management of email marketing campaigns.

Social Media Management: Perform minimal social media management tasks, such as scheduling occasional posts and monitoring basic interactions.

Qualifications:

Proven experience in an administrative role.

Strong organizational and multitasking skills.

Excellent written and verbal communication skills.

Proficiency with office software (Microsoft Office Suite, Google Workspace) and QuickBooks.

Basic knowledge of Canva, Klaviyo, Refursion, Recipal, Shopify, UberEats/Doordash platforms etc. (You don't have to know all of these programs, but you need to be able to learn them, so being comfortable working on the computer is important)

Creative thinking and ability to generate engaging content.

Familiarity with basic social media management tools.

Key Skills:

Organization (we need help getting organized in general)

Time management

Attention to detail

Customer service

Basic content creation

Ability to take photographs

Benefits:

Medical benefits after 90 days

Flexible work hours (part-time to full-time transition).

Please submit your resume to info@catalyst-foods.com and or respond to this ad.