ADMINISTRATIVE SPECIALIST

ADMINISTRATIVE SPECIALIST Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4730627) Apply  ADMINISTRATIVE SPECIALIST Salary $50,596.00 - $64,352.60 AnnuallyLocation 718 E. BuressJob TypeFull TimeJob Number35520DepartmentHouston Public WorksDivisionHW-Operations & Program Support (OPS)Opening Date11/20/2024Closing Date11/27/2024 11:59 PM Central

Description

Benefits

Questions

POSITION OVERVIEWAPPLICATIONS ACCEPTED FROM: DIVISION ONLY SERVICE LINE: Houston Public Works SECTION: Houston Water - Resources and Client Services REPORTING LOCATION: 718 E. Burress WORKDAYS & HOURS: Monday – Friday/8:00 a.m. – 5:00 p.m. Subject to change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS Identify duplicate, incomplete, and inconsistent data entries within the Work Management System (Infor IPS). Develop and implement procedures for ongoing data quality improvements. Ensure data adheres to established standards, including formatting, accuracy, and consistency. Communicate data quality improvements to stakeholders and provide recommendations for maintaining clean data. Create instructional materials, guides, presentations, and e-learning modules. Investigates and makes recommendations for addressing issues of medium complexity and/or sensitivity. Lead in-person and virtual training sessions for new and existing users with various skill levels of Infor IPS. Monitor 311 system to detect potential data issues and perform regular audits to ensure data quality. Work closely with system administrators to understand system requirements and ensure data is properly aligned with business needs. Participate in user acceptance testing (UAT) to validate the solution’s functionality. Work with technical teams to design solutions that meet business needs. Participates in evaluation and design of workflow, processes, various operations systems, etc. Additional duties, as needed. WORKING CONDITIONSThis position is physically comfortable with discretion of walking, standing, etc. Essentially normal office environment with acceptable lighting, temperature, and air conditions. Occasional ride-along with field staff to aid in various system processes. This is a Houston Public Works Emergency Management position at the Tier III Level. MINIMUM REQUIREMENTSMINIMUM EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. MINIMUM EXPERIENCE REQUIREMENTSThree (3) years of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. MINIMUM LICENSE REQUIREMENTS None PREFERENCESPreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. Preference will be given to candidates that have: Strong proficiency in data visualization tools (e.g., MS Excel, Power BI) Strong analytical and problem-solving skills Ability to work independently and in a team environment. Excellent verbal and written communication and presentation skills The ideal candidate will be a highly motivated, detail-oriented, with a passion for helping others to learn and grow GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIRED: NoneHowever, the department may administer a skills assessment test.SAFETY IMPACT POSITION: YesIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.PAY GRADE 20APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-395-2976.If you need special services or accommodations 832-395-2976 (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

Medical

Dental

Vision

Wellness

Supplemental Insurance

Life insurance

Long-term disability

Retirement pension

457 deferred compensation plan

Employee Assistance Program

10 days of vacation each year

11 city holidays, plus one floating holiday

Compensable Sick Leave

Personal Leave

Flexible schedules

Hybrid-Telework for eligible positions

Professional development opportunities

Transportation/parking plan

Section 125 pretax deductions

Dependent Care Reimbursement Plan

Paid Prenatal, Parental and Infant Wellness Leaves

Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html01 Please select the best scenario below that describes your highest level of education.

Less than a High School Diploma/ GED

High School diploma/GED

Associate's Degree in Business Administration, Liberal Arts, or a related field

Bachelor's degree or higher in Business Administration, Liberal Arts, or a related field

02

How many years of professional administrative experience do you have?

No experience

3 - 4 years

5 - 6 years

7 years or more

03

Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).

Beginner

Intermediate

Advanced

Expert

No experience

04

Which work management systems have you used in past or current roles?

05

Are you a current Houston Public Works-HW Operations & Program Support employee?

Yes

No

06

Do you have experience with Houston Water's Infor IPS?

07

Do you have experience navigating the Dynamics 365 CRIS system?

08

Have you ever led or organized training? If so, explain.

09

Would you be amenable to engaging in fieldwork to aid field staff with diverse processes?

10

Do you any hands-on experience using the Infor Field Inspector mobile application?

11

Have you produced any instructional manuals? If yes, for what purpose?

12

Are you willing to work on weekends, holidays, or after hours, if required?

13

Have you completely and truthfully answered question #9 on the application regarding employment gaps? (failing to clarify employment gaps may result in the disqualification or delay of your application.)

Yes

No

14

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Yes

No

Required Question