Administrative assistant and Quickbooks data ntry

Commercial and Residential Renovation Construction Group in Astoria seeks a full-time QuickBooks Data Entry and Administrative Assistant to support its current office staff.

The ideal candidate wants to learn the industry and has at least 2+ years of experience, a positive can-do attitude, and strong interpersonal and communication skills.

This is a full-time position: 8:30 AM-5:00 PM (Monday – Friday). It is in a small office setting and a business casual environment. The salary will be based on experience.

Responsibilities include but are not limited to the following:

Screen/answer phone calls as well as draft, respond to, and monitor emails

Schedule service calls and communicate/correspond and follow up with potential clients and vendors/subcontractors

Ordering, purchasing, and tracking materials for open projects and keeping track of orders

Scanning and E-filing. Keeping an organized file for each project.

Assist with submittals and bid packages

Managed Calendars for all the projects and the business owners.

Record day-to-day financial transaction

Accounts Payable - process and enter all invoices and maintain invoice controls

Process accounts receivable, including preparing AIA forms G702-G703.

Prepare monthly reconciliations and other reports as needed

Assist with other administrative duties as needed.

Qualifications and skills:

Excellent oral and written communication skills.

Proficient in Excel/Google Sheets and familiar with Google Drive.

Extremely detail-oriented and organized.

Extensive knowledge of QuickBooks data entry

Able to set priorities and to work independently or as part of a team

How To Apply:

Attach resume in Word or PDF format. Do NOT attach a Cover Letter; instead, write a cover letter in the body of your email

Please make sure you qualify for our credentials before you apply.

Principals only. Recruiters, please don't contact this job poster.

Please do NOT contact us with unsolicited services or offers.