Office Manager / Administrative Assistant

Commercial Janitorial Company in Greenpoint is Looking for an Office Manager/Administrative Assistant (Must Speak English / Spanish)

Job Summary:

We are seeking a dedicated and organized Office Manager/Administrative Assistant to join our team at a thriving commercial janitorial company in Greenpoint. This role will be pivotal in ensuring smooth office operations and providing essential administrative support across various functions.

Job Duties:

-Scheduling: Coordinate and manage schedules for cleaning crews, ensuring efficient deployment of resources.

-Payroll: Process payroll accurately and on time, including tracking hours and managing employee benefits.

-Accounts Receivable: Monitor and follow up on client invoices, ensuring timely payments.

-Customer Service: Handle customer inquiries and concerns promptly and professionally.

-Onboarding and Human Resources: Assist in onboarding new hires, maintaining personnel records, and supporting HR functions.

-General Administrative Tasks: Provide general administrative support such as answering phones, filing, and maintaining office supplies.

Requirements:

-Proven experience in office management or administrative roles, preferably in a service-oriented industry.

-Strong organizational skills with the ability to prioritize tasks and meet deadlines.

-Excellent communication skills, both verbal and written.

-Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with payroll software (e.g., ADP, QuickBooks).

-Ability to work independently and as part of a team, with a proactive attitude towards problem-solving.

Preferred Qualifications:

-Associate degree or higher in Business Administration or a related field.

-Familiarity with HR processes and procedures.

-Experience in accounts receivable/payable management.

Benefits:

-Competitive salary commensurate with experience.

-Opportunities for career growth and professional development.

If you are a detail-oriented individual with a passion for organizational excellence and thrive in a fast-paced environment, we encourage you to apply for this rewarding position. Please submit your resume and cover letter outlining your qualifications and availability.