Administrative Data Specialist

East Central College

Administrative Data Specialist

Job Label:Admin Data Specialist FY25

East Central College has an opening for an Administrative Data Specialist for the Strengthening Community College Training Grant. This position is part of the Missouri Health Professions Consortium (MHPC) Respiratory Care Program and is located at the East Central College campus in Union, Missouri. The position is responsible for the Respiratory Care program day-to-day administrative functions that affect the operations of the MHPC. Additionally, the successful candidate will design and implement automated processes for data entry, analysis, and reporting to internal and external stakeholders, provide centralized administrative duties to the consortium, assisting with facilitation of activities between campuses, and coordinating the student admissions process.

This is a grant funded position.

Minimum Qualifications: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

Completion of an associate degree and two years full-time administrative support experience; four years preferred.

Essential Tasks: (Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)

Greet visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance.

Maintain office files, student files, and other appropriate records.

Complete routine office duties, including receptionist, answering telephone, ordering supplies, compose correspondence, data entry, filing, process departmental mail, and filing/scanning/shredding.

Assist with scheduling appointments, classrooms, schedules, consortium meetings and advisory boards.

Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports and other materials pertaining to the program such as program syllabi, exams, and other documents as requested by the program faculty and Program Director.

Assist with the student advisement process.

Maintain inventory of office & clinical supplies.

Assists Program Director with clinical laboratory maintenance.

Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Review outgoing material for completeness, dates, and signatures.

Initiate, process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers.

Assist with updating MHPC website.

Perform regular data audits and quality checks to ensure data accuracy for reporting to external and internal parties.

Provide technical assistance to staff and other users on data management tools

Coordinate and oversee the entry of data from MHPC institutions into databases and electronic filing systems

Create and manage Excel worksheets and Excelworkbooks along with the design of data visualization.

Coordinate the Respiratory Care Program student admissions process and serve as primary contact for consortium partners and prospective applicants.

Monitor and track student clinical compliance documents such as drug testing and background checks.

Track graduate NBRC exam pass rates and distribute to interested parties.

Provide support to the Dean of Health Science/Program Director to reconcile monthly financial expenditures and submit requisitions.

Perform assigned responsibilities, and other related duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

View full job description here.

For more information about East Central College visit,www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities.

Benefits: ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Retirement benefits, generous paid leave, tuition waiver and tuition reimbursement benefits.

Salary will be commensurate with experience. Position is a level 106. Salary schedule can be viewed here.

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