Office Manager - Part-time

LeBlanc Design, a busy, high-end residential interior design firm located in Boston's Southend seeks experienced office manager/project administrator for a part-time position. This position is responsible for a full range of activities including:

Responsibilities

+ Manage accounts payable receivable, and other accounts

+ Maintain financial records: Store and organize financial records.

+ Record daily transactions, such as purchase orders, vendor invoices, and operating expenses.

+ Assist with budgeting and expense tracking. Process invoices and manage payments

+ Employee reimbursements

+ Track receipts for costs of goods sold

Human Resources:

+ Hiring assistance

+ New hire onboarding - assist new team members apply for benefits, set up computer applications and email.

+Manage staff with scheduling, paid time off

Administrative:

+ Manage office email account and answer phone inquiries.

+ Manage office supplies and ordering.

+ Prepare for office meetings/ team building workshops: Send clear invitations and follow up with any important notes for all participants.

+ Managing office licenses, pre-approvals, and insurance policy paperwork.

+ Manage material and samples library.

+ Coordinate with office IT personnel as needed.

+ Coordinate installations and deliveries.

+ Assist in company marketing and communications.

Communication:

+ Answer customer questions as they relate to billing: dates of work, work performed, work scheduled. Follow up with clients after work is completed.

+ Communicate with vendors as needed.

+ Serve as the point of contact between the office and external parties, such as but not limited to clients, vendors, and service providers.

+ Assist with creating client proposals, use of purchase orders and applying payments to them.

Knowledge/ experience with QuickBooks, Design Manger or Studio Designer is a plus.

Experience with Dropbox, Adobe Suite, Asana and or Mon