Office Manager/Admin - Busy Office in Peabody

Job Description: Office Manager

Busy architectural design firm in Peabody is seeking an experienced office administration professional for part-time hours. DMS is conveniently located close to 128/95/1 with free parking and numerous nearby amenities. This position supports an office of 10 people with busy schedules.

The ideal candidate has excellent multi-tasking and organizational skills. Must be able to work in a fast-paced environment with the ability to change directions throughout the day as needed. Must be able to prioritize multiple requests and deadlines.

Responsibilities include:

General administrative support

Ordering and organizing supplies, managing office supply vendors, and ensuring office is clean and presentable at all times

Meet and greet visitors, process incoming and outgoing mail; and answer and screen calls

Scheduling meetings and heavy calendar management

Scheduling lunch and learns with vendors

Ordering refreshments for meetings and events

Assist with marketing tasks

Bank deposits and general offsite errands for post office, supplies, etc.

Other related duties:

Research projects as needed

Updates of furniture and IT inventories

Assist project managers with project administrative tasks

Assist Controller with accounting entries in BQE CORE accounting system

Requirements:

5+ years of experience working in a busy office environment

10+ years of experience with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Must be able to demonstrate expert knowledge of working in MS Office calendaring.

Strong knowledge of standard office procedures

Outstanding communication skills, written and verbal

Experience communicating directly with clients and vendors

Architectural/construction industry experience is a plus