Staff Assistant

Our client, a higher education institution in Boston, is seeking a temporary Staff Assistant to provide administrative support to a Program in the University. This role will be from 9/30 to 10/11, approximately 35 hours a week, and is compensating up to $35 an hour depending on experience. Qualified candidates are encouraged to apply for immediate consideration!Responsibilities: Answer telephones, respond to email, distribute mail, inventory, order office supplies, renew subscriptions, and oversee maintenance of common spaces and office equipment (photocopiers, telephones, and printers). Provide customer service in the reception area: greet and direct visitors, and answer visitors' questions. Create electronic course evaluations to administer to enrolled students. Download and distribute results to faculty. Create and maintain annual job applicant database; request and manage applicants' supporting materials. Implement updates to Program's websites. Aid with logistics for special events: communicate with planning committees; coordinate advertising; collect RSVPs; reserve rooms; organize materials. Prepare invoices and manage reimbursements for faculty travel and research. Provide clerical support for various digital projects, including electronic file organization, collecting, and archiving Program materials, compiling Program data, and researching and developing digital tools. Provide occasional assistance to faculty with logistics for their community engagement courses: coordinate field trips and/or trainings for students; do event planning for end-of-semester capstones; coordinate advertising; reserve rooms; arrange photography or video of course activities for Program publicity.Qualifications: Two years administrative experience. Education beyond high school may be substituted for work experience. Must have excellent organizational skills with meticulous attention to detail; strong written and oral communication and interpersonal skills; ability to work independently, with supervision, and as part of a team. Ability to work with faculty, staff, and students, and to handle confidential information with discretion. Advanced proficiency with MS Office (including Excel and PowerPoint), email. Facility with learning new applications.Skills Resourcefulness, taking initiative, working independently Comfort learning online platforms Ability to talk with and direct students, faculty, and staffBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.We look forward to working with you.Beacon Hill. Employing the Future (TM)