Administrative Assistant

Description We are seeking an Administrative Assistant based in Boston, Massachusetts. The role is primarily on-site with the potential to evolve into a hybrid working model once training is completed. This role falls within the finance industry and offers a short-term contract employment opportunity.Responsibilities: Conduct various administrative duties Responsible for setting up meetings and drafting correspondence. Exhibit problem-solving skills Consolidate information from various parties into memos for distribution within the department. Utilize Microsoft Teams and Zoom for setting up meetings and maintaining communication. Handle data entry tasks efficiently and accurately. Manage and schedule appointments effectively using Microsoft Outlook. Demonstrate proficiency in Microsoft Excel, PowerPoint, and Word. Answer inbound calls and manage email correspondence professionally. Cover front desk/receptionist duties as needed.Requirements Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word. Ability to manage and schedule appointments effectively. Excellent skills in answering inbound calls and providing timely responses. Strong data entry skills with a high level of accuracy. Ability to manage email correspondence professionally and promptly. Familiarity with Zoom for virtual meetings and webinars. Strong organizational skills with an ability to multitask. Excellent interpersonal and communication skills. High level of discretion and judgement to handle confidential information. Ability to work in a team and collaborate effectively with various departments. Strong problem-solving skills and ability to adapt to changes quickly. High attention to detail and commitment to delivering high-quality work. Flexibility to work in different shifts if required. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .