Portfolio Operations Support Specialist

DescriptionLooking for an opportunity to make an impact?At Leidos , we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business.If this sounds like the kind of environment where you can thrive, keep reading!Grow your career with a Fortune 500 and top 20 Defense company in the energy sector with a team that has a proven track record of upward mobility. Leidos, Inc., the implementer for Ameren Illinois' award-winning energy efficiency programs, seeks a Portfolio Operations Support Specialist to perform a range of tasks supporting the Energy Efficiency Program. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information while supporting Leidos Energy Efficiency Administrative Operations Team.The Portfolio Operations Support Specialist is a trusted source to the program’s business operations and activities. This position will report to the Director of Portfolio Operations and Strategic Initiatives while also taking direction from the Portfolio Operations Manager and will perform an extensive array of administrative tasks along with providing support to all departments of the Portfolio.Location: Ideal Candidate must be located within commuting distance to the Peoria, IL Office due to in office time and projects.Primary Responsibilities:

Organize, track, and process all expense reports utilizing policy guidelines

Manage and keep updated contact distribution lists, internal directory, and holistic program staff directory

Complete clerical and administrative support by completing requests submitted to the LeidosOperationsSupport group inbox for all Leidos EE team members and partners and escalate as needed.

Manage and track supply orders for all Leidos EE team members

Process energy efficiency program mail, including scanning and faxing documentation to the correct contact.

Assist Leidos EE data team with calling customers, application entry and cleanup as necessary – this is at request of Andy

Assist with on-boarding and off-boarding tasks including hardware ordering, equipment/badge return, and checklist completion

Assist with meeting coordination including setting up and tearing down catering in the Peoria office

Schedule, attend, and complete meeting notes for program staff by request. Reserve conference rooms, if applicable.

Provide general administrative and clerical support assisting with spreadsheet creation, data entry, presentation development, etc.

Manage Peoria Office supplies, re-stock breakrooms, and maintain inventory

Manage Leidos EE asset inventory

Manage and compile bi-weekly purchasing card report, ensuring all back-up documentation has been submitted according to Leidos policy guidelines

Submit cases in the Leidos and Ameren Illinois IT systems, and coordinate completion of tickets.

Manage all parking passes for the Peoria Office and request refills as needed

Collect, coordinate, and develop weekly job posting report

Process all team membership and certification renewals, complete conference registrations, and maintain applicable trackers

Complete program related purchases for Portfolio and Internal Leidos Team Members using Leidos and Program policy guidelines, track all chargers, and complete bi-weekly report with all documentation collected during purchasing process

Provide excellent customer service to the Ameren Illinois customer(s)

What Sets You Apart: (Basic Qualifications)

High School Degree or equivalent with one plus (1+) years of relevant prior experience

Practical knowledge of the professional discipline, typically obtained through advanced education combined with experience

Skilled in project management and/or coordination

Proficient in Microsoft Suite

Knowledge in databases and systems

Proficient in multi-tasking and customer service and support

Outstanding organizational skills and attention to detail

Professional communication skills, both verbal and written, to obtain or provide information

You Might Also Have: (Preferred Qualifications)

CAPM or PMP certification

Microsoft certification

Are you ready to make an impact? Begin your journey of a flourishing and meaningful career; share your resume with us today!We take care of our employees. Leidos seeks the best and the brightest, and in return, we invest in you, with an eye on your future, through career advancement, growth opportunities and continuous improvement via mentoring, formal and informal project management training and assistance with obtaining pertinent certifications. We challenge you to help solve some of the world’s toughest problems, and reward you (https://www.leidos.com/careers/life) with a welcoming culture that recognizes the importance of a strong work/life balance, as well as competitive compensation and benefits (https://www.leidos.com/careers/pay-benefits) . We believe that diversity and inclusion make us all better and offer the chance to have fun and make a differenceOriginal Posting Date:2024-11-05While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.Pay Range:Pay Range $33,150.00 - $59,925.00The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.REQNUMBER: R-00147549All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an equal opportunity employer/disability/vet.