Clinical Trials Applications Specialist II

Job Title: Clinical Trials Applications Specialist IIJob DescriptionThe Clinical Trials Applications Specialist II is knowledgeable in clinical trial budgets and protocols, Medicare coverage analysis, clinical trial financial processes including invoicing and time and effort, patient and study statuses, and reporting in the Clinical Trial Management System (CTMS). The CTMS is provided as a Core One system. This role supports CTMS builds and usage for regions participating in research. The Specialist collaborates with operational research unit stakeholders and other shared research services and administrative departments to ensure CTMS builds support compliant, timely, effective, and efficient management of related research activities under the auspices of the Research Institute. The Specialist actively participates in outstanding customer service and maintains respectful relationships with all.Responsibilities

Manage, coordinate, and monitor assigned projects and tasks in CTMS supporting efficient clinical research study implementation, processes, finances, and reporting.

Review, interpret, and translate study documents such as protocols, informed consents, legal documents, and budgets to provide accurate and timely builds supporting clinical, financial, and compliance operations teams.

Contribute to quality control and assurance functions to ensure that research projects are built and configured efficiently and accurately within the application to support financial recovery and tracking from sponsors.

Develop and utilize standard tools, methodologies, and templates to aid successful application implementation.

Collaborate with Information Technology to ensure study availability to end-users for timely activation of studies.

Advise leadership on CTMS issues requiring escalation and propose recommendations to research leadership.

Participate in the development, updates, and communication of training materials, policies, and procedures related to CTMS.

Consult with stakeholders and partners to solve simple and complex problems related to CTMS builds, applying knowledge of applicable regulations, protocols, budgets, billing compliance, and finance requirements.

Develop and maintain relationships with operational research departments and other internal/external stakeholders/collaborators.

In coordination with management, orient, train, and provide guidance to new operational staff to achieve departmental goals and objectives.

Follow, develop, and update established CTMS processes to ensure metrics and tracking, compliance, and document harmonization.

Perform other administrative duties such as business requirement gathering, business process redesign, and application support as necessary.

Update protocol information within the application as amendments occur to the protocol schedule of activities or budget.

Interact with management and staff to provide useful information, guidance, and integrity to CTMS-related activities.

Develop service level expectations and ensure these expectations are achieved.

Essential Skills

Proficient Microsoft Office Suite skills (Word, Excel, and Outlook)

Knowledge and understanding of Clinical Trial Management System builds

Knowledge and understanding of clinical research protocols and budgets, including Medicare Coverage Analysis

Motivated, organized, and able to function with minimal supervision

Excellent interpersonal skills and a collaborative style necessary for interaction across departments

Ability to work under pressure, meet fixed deadlines, and manage competing priorities

Strong organizational and analytical skills

Ethical and diplomatic with an ability to provide excellent customer service

Knowledge of hospital policies and procedures regarding clinical research

Knowledge of research, IT, or database operations

Additional Skills & Qualifications

Bachelor’s degree in Healthcare, Business Administration, Finance, Computer Science, Information Technology, Nursing, or related field

Two (2) years of full-time experience in building, amending, and maintaining research studies in CTMS or four (4) years of end-user utilization of the CTMS platform for research-related jobs

Three (3) years of experience in healthcare, research, research administration, or related field

General knowledge of Epic as it relates to CTMS interface and functions

Advanced knowledge in Excel (V-Lookups, Pivot Tables, Index, etc.) and Power BI

Work EnvironmentFully remote position. Must reside in one of the following states: Alabama, Alaska, Arizona, Arkansas, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Louisiana, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, New Jersey, New York, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, Tennessee, Texas.Benefits:

Medical, Dental & Vision Plans

401k

Paid Holiday & Vacations

Employee Assistance Program

Corporate discounts and much more!



Contact Us:Please email a copy of your resume and 2-3 professional references to mscherlacher@actalentservices.comPay and BenefitsThe pay range for this position is $80000.00 - $109000.00Benefits from Day OnePaid Days Off from Day OneStudent Loan Repayment ProgramCareer DevelopmentWhole Person Wellbeing ResourcesMental Health Resources and SupportPet InsuranceDebt-free Education (Certifications and Degrees without out-of-pocket tuition expense)Workplace TypeThis is a fully remote position.Application DeadlineThis position will be accepting applications until Jan 7, 2025.About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.