Administrative Assistant -Festivals Business

Job Title: Administrative Assistant

Company: FOMO Festivals & Artisan Promotions

Location: Boca Raton/Partially Remote (Full-Time)

About Us

FOMO Festivals & Artisan Promotions are premier event production companies managing and promoting five unique festivals:

New England Christmas Festival

South Florida Strawberry Festival

Ribs and Brew Fest

South Florida Watermelon Festival

South Florida Strawberry Festival

We specialize in delivering top-tier festival experiences, combining exceptional marketing, vendor coordination, and entertainment logistics to create unforgettable events. We are seeking a highly organized and proactive Administrative Assistant to support our administrative team.

Job Overview

The Administrative Assistant role offers the opportunity to work in a very fun and exciting environment, supporting our administrative team with administrative and organizational tasks. The Executive Assistant plays a pivotal role in supporting our leadership team with administrative and organizational tasks. This position requires a detail-oriented, self-motivated individual with excellent communication and administrative skills. While primarily remote, regular on-site presence will be required for meetings, events, and key operational tasks.

Key Responsibilities

Administrative Support:

Provide high-level administrative assistance to company executives.

Manage executive schedules, emails, and correspondence.

Organize virtual and in-person meetings, prepare agendas, and take minutes.

Assist with document preparation, presentations, and reporting.

Maintain digital files and databases.

Answer and manage incoming company phone calls, directing inquiries appropriately.

Vendor & Sponsor Coordination:

Assist in vendor recruitment, onboarding, and contract management.

Maintain vendor databases and ensure smooth communication.

Support sponsorship outreach and fulfillment.

Qualifications

Comfortable working in a dynamic environment with quick-shifting priorities.

Mid to advanced level proficiency in Microsoft Excel.

Strong organizational and multitasking skills.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office, Google Workspace, and administrative software.

Ability to work independently in a remote environment and travel for in-person responsibilities as needed.

Strong phone etiquette and customer service skills.

Passion for organization and efficiency!

Benefits

Flexible partially remote work schedule.

Exciting opportunities to be part of large-scale events.

Growth potential within a fast-paced festival production company.