Immediate Opening for Admin/Office Assistant

Our Real Estate investment firm is looking for an Admin/Office Assistant to support our day to day office and real estate management activities.

We are located in South San Jose and the salary package offered will be based on the skills and work experience. Should you be interested and find yourself suitable for this position with the necessary skills and experience, please email us your updated resume with your salary expectations.

Work days – Monday through Friday

We look forward to hearing from you soon as it is an immediate hire position.

Job Responsibilities:

Answer, screen and transfer inbound phone calls as and when required

General office admin duties including photocopying, mailing and filing

Maintain electronic and hard copy filing system

Update information and data on software, follow up on outstanding payments

Maintain good relationship with customers and follow up on communications by phone, letters and emails

Positive attitude with great multi-tasking skills

Superior communication skills - written and verbal

Ability to plan and organize efficiently, prioritize and acknowledge urgency

Attention to detail, accuracy and meeting deadlines

Ability to work in coordination with the management team and independently

Quick learner and takes initiative, communicate with vendors and clients

Screening of Invoices for accuracy and banking if required

Coordinate with maintenance/engineering and accounting team

Place order and arrange for office stationery and other required inventory

Maintain calendar for reminders and tasks

Work with management and willing to take up additional tasks as required

Work as an officer in charge for the management office activities.

Education and Experience:

Proficient knowledge of Microsoft Office

Computer Literate

Minimal accounting activities

Graduate or similar qualification

Knowledge of operation of standard office equipment (copier, scanner, etc.)

Knowledge of clerical and administrative procedures and systems such as filing and record keeping

Experience in the real estate industry a plus but not necessary