Legal Secretary

Sole practitioner with general law practice seeks a Legal Secretary / Legal Administrator with significant legal experience. This position is expected to provide strong legal and administrative office assistance. This position is in Burlingame, CA and not remote.

Duties & Responsibilities

Electronically file documents with California Superior Courts, California Court of Appeal, and administrative agencies

Proofreading correspondence and pleadings

Maintain electronic calendar

Calendar court deadlines

Schedule inter-office conference calls and meetings, as well as with clients and opposing counsel

Regularly anticipate the needs of attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence and pleading document shells, prepare materials for meetings in advance)

Routinely review and follow-up on upcoming deadlines appointments

Consistently and professionally communicate with sophisticated clients, opposing counsel, vendors, and firm personnel

Assist with client billing and other varied administrative tasks involving firm management and operations

Organize physical files and assist with document management

Skills & Qualifications

Experience as a legal secretary working in a law office or other business office is preferred

Bachelor’s degree preferred, but a High School Diploma, GED, or equivalent with commensurate years of experience in the field is acceptable

Strong computer proficiency in working with Microsoft Office, Adobe Acrobat, time entry, eFiling, and cloud-based Case Management System database (CMS)

Possess a professional interest in merging litigation administrative skills with office management/operations duties and skills

Qualities of the Ideal Candidate

Great attention to detail with excellent writing skills

Maintains an exceptionally positive, professional, courteous, and flexible demeanor when dealing with clients

Exhibits professionalism by recognizing and adhering to all office policies, including attendance guidelines, respect for colleagues, and confidentiality requirements

Takes ownership; gets the job done without the need for prodding or supervision

Works effectively and efficiently to complete all tasks in a timely manner

Contributes to an atmosphere of teamwork and congeniality

Is always punctual and reliable

Demonstrates initiative, flexibility, problem-solving skills and persistence to always track down the right answer or solution

The Firm is an Equal Opportunity Employer committed to providing equal opportunity in all of our employment practices including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; gender; age; disability; sexual orientation; citizenship status; military service obligations; or any other category protected by applicable federal or California law.

Schedule

Monday to Thursday, 10 am - 5 pm