Administrative Assistant (Hybrid)

The position will be hybrid until an office is established in the Santa Barbara area. Applicants must reside in or near Santa Barbara to facilitate periodic offsite meetings with management and assist with office setup activities. The corporate office is located at 4405 Riverside Drive, Suite 202, Burbank, CA 91505.

Company Overview:

Dover Management Corporation (DMC) is a leading company in the Property Management industry. We pride ourselves on our commitment to excellence, client satisfaction, and professional growth. We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Santa Barbara to support our daily operations.

Job Summary:

The Administrative Assistant will play a vital role in ensuring the smooth and efficient running of our office. This position will provide support to the management team, assist with various administrative tasks, and help maintain a positive and organized work environment. The ideal candidate will be professional, highly organized, and capable of multitasking in a dynamic environment. Exposure to property management, real estate, and software systems such as AppFolio or Yardi is an added plus.

Key Responsibilities:

Greet visitors and clients in a professional and friendly manner, ensuring a positive office atmosphere.

Manage incoming calls, emails, and correspondence, directing them to the appropriate staff members as needed.

Transaction coordination and the creation and generation of offering memorandums.

Organize and maintain physical and electronic files, ensuring that records are accurate and up to date.

Coordinate and schedule meetings, appointments, and events for the management team.

Prepare, edit, and distribute documents, reports, and presentations as requested.

Assist in the preparation of meeting agendas, taking minutes, and following up on action items.

Manage office supplies, equipment, and inventory, ensuring that the office is well-stocked and functional.

Provide support for special projects, research, and other administrative tasks as assigned.

Support other departments as needed to facilitate efficient office operations.

Maintain confidentiality of sensitive information and uphold company policies.

Qualifications:

High school diploma or equivalent; Associate degree or higher preferred.

2+ years of experience in an administrative or office support role.

Familiarity with AppFolio or Yardi software systems is an added advantage.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.

Familiarity with graphic tools such as Canva, Adobe Express, or Pixlr is beneficial.

Excellent organizational, time management, and communication skills, both written and verbal.

Strong attention to detail and problem-solving abilities.

Ability to work independently and as part of a team in a fast-paced environment.

Professional demeanor with a positive and customer-focused attitude.

Benefits:

Competitive salary

Comprehensive health, dental, and vision insurance

401(k)

Paid time off and holidays

Opportunities for professional development and career growth