Office Administrator

We are a small but dynamic family owned and operated construction and home services company with a dedicated team of employees. We pride ourselves on delivering high-quality services to our clients and maintaining a supportive and collaborative work environment.

JOB SUMMARY: We are seeking a highly organized and dependable Office Administrator to join our team. The ideal candidate will have a strong background in customer service, accounting (QuickBooks), and experience working in construction, home service businesses or similar.

KEY RESPONSIBILITIES:

Oversee daily office operations to ensure efficiency and productivity.

Answer and direct phone calls in a polite and friendly manner.

Greet visitors and assist customers at the counter.

Schedule service calls and coordinate with field staff.

Manage payroll processing and related tasks.

Accounts Payable (AP) and Accounts Receivable (AR).

Handle general office administrative duties, such as filing, data entry, and maintaining office supplies.

Troubleshoot and resolve administrative problems.

Provide excellent customer service and resolve customer inquiries efficiently.

Develop and implement office policies and procedures.

Supervise and support office staff, fostering a collaborative and positive work environment.

Coordinate office activities and operations to secure efficiency and compliance with company policies.

Handle sensitive information in a confidential manner.

REQUIREMENTS:

Minimum of 2 years’ experience in office administration, bookkeeping/accounting and/or experience working in construction office or home services business.

Strong experience with QuickBooks, specifically in AP and AR.

Excellent customer service skills and experience.

Strong problem-solving and troubleshooting abilities.

Dependable, with a strong work ethic and positive attitude.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

PREFERRED QUALIFICATIONS:

Experience in payroll processing and prevailing wage documentation

Knowledge of construction industry terminology and processes.

Previous experience in a small business environment.

WHAT WE OFFER:

Competitive salary based on experience.

Opportunities for professional growth and development.

Supportive and collaborative work environment.

Medical Benefits

401k with employer match (after 1 year of hire)

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience. Please include Office Administrator Application in the subject line