Receptionist/Administrative Assistant

Outstanding biotech company has an immediate need for a professional Receptionist/Administrative Assistant!

This role is responsible for providing high-quality administrative support on a variety of programs, events, and deliverables. To be successful in this role, you should be well-organized, have excellent time management skills and be a strong team player. Will interact with Executive Leadership team with coordinating meetings, ordering lunches, receiving guests, and will assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendars of managers.

Duties and Responsibilities:

Performs a variety of administrative and clerical tasks such as ordering supplies, tidying the kitchens and common areas, cleaning up after events.

Provides support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Handling administrative requests and queries from senior managers

Organizing and scheduling appointments with admin software

Effectively communicates with others by speaking clearly and welcoming when answering incoming calls and greeting visitors.

Organize and schedule appointments.

Maintains the front desk.

Alert the management of potential security issues.

Update and maintain office policies and procedures.

Order office supplies and research new dealers and suppliers

Maintain contact lists.

Schedule appointments and maintain calendars.

Schedule and coordinate staff and other meetings

Collate and distribute mail.

Prepare communications, such as memos, emails, invoices, reports and other correspondence.

Write and edit documents form letters to reports and instructional documents.

Create and maintain filing systems, both electronic and physical.

Maintain, organize, and order general office supplies, including paper, pens, ink/toner, etc., to ensure teams have everything they need to succeed.

Greet and sign in visitors, guide them to the appropriate location and make them feel at home.

Qualifications:

Proven experience as an Administrative Assistant or Office Administrative Assistant.

Knowledge of office management systems and procedures.

Working knowledge of office equipment, like printers and fax machines.

Proficiency in MS Office (MS Excel and MS PowerPoint, MS Word).

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to multi-task

High School diploma

5 Years’ experience as an administrative assistant, depending on level (e.g., I, II, III, IV).

Biotechnology industry experience is highly desired.

Monday - Friday, 8:00 am - 5:00 pm