AP/AR Specialist (“Account Coordinator”)

If interested, please submit not only a resume but also a cover letter (or brief summary) stating why you think you are a match for this role

About Us

We are a fast-growing service-based business serving commercial kitchen operators (i.e., restaurants and related facilities) across all of Southern California. We are dedicated to maintaining high standards for our Customers while ensuring efficient operations. We are currently looking for an experienced (minimum 1 year) AP/AR Specialist (We title this role “Account Coordinator”) to manage financial transactions and support our business operations.

Position Overview

The AP/AR Specialist will play a critical role in managing the company’s financial records, ensuring accurate processing of payments, and maintaining positive relationships with vendors and clients. This position requires strong attention to detail, excellent communication skills, and the ability to handle multiple priorities in a fast-paced environment. This is a full-time position (40 hrs/week; standard business hours). Please note this position is strictly office-based, that is, it is not a remote or virtual position).

Key Responsibilities

Accounts Payable (AP):

Process vendor/subcontractor invoices, ensuring accuracy and timely payments.

Reconcile vendor statements and resolve discrepancies.

Maintain and update vendor files (including compliance documentation).

Accounts Receivable (AR):

Generate and send invoices to customers in a timely manner (daily).

Accurately apply incoming payments to respective account/invoice balances.

Follow up on outstanding invoices and manage collections.

Reconcile accounts and prepare AR aging reports.

Address and resolve client billing issues and inquiries as needed.

General Financial and Business Operations Support:

Assist our offsite Accountant with financial documentation and other requests.

Collaborate with our Accountant to ensure alignment and accuracy.

Maintain accurate records of financial transactions.

Support financial reporting and analysis as needed.

Participate in regular weekly and ad hoc staff meetings with internal office team.

Update key management files/reports on an ongoing basis and be able to utilize them as needed.

Follow up on A/R and contact customers for payment as needed (the entire office contributes to this endeavor).

Complete or help complete special projects and/or ad hoc tasks for company, as needed.

Qualifications

Proven experience (minimum 1 year) as an AP/AR Specialist or similar role.

Associate degree in related field is highly preferred.

Solid understanding of bookkeeping and accounting principles (although again, we do have an offsite Accountant who will handle core accounting duties such as end-of-month and end-of-year reconciliations, preparing for corporate taxes, etc.).

Proficiency in accounting software (i.e., QuickBooks Online) and MS Office Suite. NON-NEGOTIABLE

Excellent attention to detail and problem-solving skills.

Ability to handle sensitive and confidential information.

Strong communication and interpersonal skills with Customers and office team.

Be fully authorized to work in the United States.

Why Join Our Team?

Be part of a dynamic and growing company with definite opportunities for professional development.

Work in a supportive and collaborative environment. We are a hard-working yet fun, small office.

We offer competitive hourly pay, over-time pay as needed, and additional paid time off (holidays, sick time and vacation).

We offer excellent company-matched (1:1) health insurance. We also offer dental and vision insurance. We offer company-paid life insurance.

If you are an organized and detail-oriented professional looking for an opportunity to contribute to a growing business, we encourage you to apply!

To Apply

Please email your resume and a brief cover letter.

We look forward to hearing from you!