Human Resources Assistant

TITLE:

Human Resources Assistant

Exempt contracted position

QUALIFICATIONS:

Associate’s degree in clerical or at least three years of office experience.

REPORTS TO:

Executive Director

PERFORMANCE RESPONSIBILITIES:

Hiring

• Advertise with County 10, on the CDS Website, and other places deemed necessary for job openings
• Receive and organize e-mail and hard copy applications.
• Maintain job descriptions and interview questions in conjunction with administration.
• Set up interviews
• Disseminate interview materials to assigned staff
• Attend all interviews
• Follow-up after an interview (collect packets, notify unsuccessful and successful candidates).
• Assist in tracking required Work-Force Services documentation and submit – Not doing
• Resource for all hires. (assign keys or instruct keys to be assigned, gather HR paperwork, etc)

New Employee Paperwork

• Submits and reviews employee background checks
• Submits employee fingerprint cards to Bookkeeper
• Add new employees to Benefit plan(s) in conjunction with the benefits package.
• Send cafeteria forms to Hilltop Bank
• Enroll Staff in Guardian Life Insurance
• Submit driving records to vehicle insurance
• Submit driving records to bookkeeper
• Add new employees to Wyoming Retirement
• Add new employees to Teladoc and Life Insurance
• New Hire reporting of all new employees.
• Create/Update Visiting Therapist Letters

Provide New Staff Orientation – In Conjunction with SpED Coordinator

• To include DFS rules and regulation, CDS policy and procedures
• Prepares New Employee employment packets.
• Provide forms training to professional staff in conjunction with the Special Education Coordinator.

Staff Training

• Submit training documents to STARS
• Comply with DFS Rules and Regulations, and submit documentation to DFS during the annual inspection
• Track CPR Dates

Board of Directors

• Provide new board members with manuals
• Prepare and disseminate board packets prior to the board meetings
• Assist in planning Board events (Welcome Back picnic, etc.) Do not do
• Attend board meetings, take minutes and transcribe minutes.
• Keep Official Board Book up to date

Welligent

• Maintain staff records on Welligent
• Update professional licenses

Attendance Easy Clocking

• Track overage hours for non-exempt staff
• Modify or fix employee time when requested by the employee that they have missed a clock in, or clock out punch
• Track, PTO, bereavement, professional, Jury duty, and approve requests as per policy in conjunction with administrative staff
• Track overage and dock time for payroll and submit to the Executive Director monthly.
• Track FMLA and maternity leave

Professional Leave

• Arrange motels, airlines, car rentals for professional leave
• Help Collect information for the final report
• Collect receipts and training information after staff return from training.

Policy and Procedures

• Maintain and update in conjunction with the board, SpEd Coordinator, and Executive Director

Update and maintain forms, brochures, handbooks, etc.

Drug screenings

• Schedule new employee drug screenings
• Coordinate random drug screenings with Work Wise
• Keep Work Wise updates on drug pool

General Office Duties.

• Answer phones
• Copying
• Computer Maintenance and troubleshooting
• Send out and update end of year checklists
• Track Exit interview paperwork
• Track internal training of staff, gather all signatures.

CONTRACT TERMS:

Negotiable by Child Development Services of Board of Directors

EVALUATION:

As per Child Development Services policies and procedure.

If you are interested in this position please click here to return to our employment page and apply online. We look forward to hearing from you!