Admin Asst - Dental (JR24-45394)

Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position.The incumbent supports the daily operations of the department.MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, EXPERIENCE, AND/OR LICENSURE:

1. High school diploma or equivalentANDtwo years additional training or related experienceORone year of secretarial training may substitute for experience.PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associate Degree in related field.

EXPERIENCE:

1. Two years in a higher education office support setting.CORE DUTIES AND RESPONSIBILITIES:The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

Maintains and monitors balances of various departmental funds and/or accounts to ensure the effective use of departmental resources. Provides department chairperson with information regarding expenditures to ensure that finances are known and kept within budget. In collaboration with Dean's office, provides information and assists department chairperson as needed to manage and formulate departmental budgets.

Maintains non-clinical departmental inventory and processes supply orders as needed.

Manages department chairperson's calendar and schedules including school related activities internal and external to the School. Ensures department chair is provided with necessary materials and information in support of meetings.

Coordinates travel arrangements and itineraries adhering to School of Dentistry, WVU, WV policies, procedures, guidelines, and regulations.

Creates, edits, and composes reports and correspondence of routine and non-routine nature while maintaining confidentiality when necessary and required.

Screens telephone calls, and routes calls to appropriate parties. Executes judgment and knowledge to answer questions within area of knowledge. Handles patient issues and complaints to resolution referring to other appropriate individual(s) as necessary.

Arranges, attends, and provides minutes for meetings as necessary.

Provides faculty support including, but not limited to, obtaining requested research materials, preparing presentation materials, providing guidance or direction to appropriate guidelines, policies, and procedures as necessary.

Calculates statistics for departmental reports as needed. These may include patient and/or teaching statistics.

Participates in monthly meetings as requested to share departmental updates and keep abreast of pertinent School For full info follow application link.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)