Contracts Coordinator

To apply, please visit https://hopesource.us/employment. Email applications will not be accepted.

Job Title: Contracts Coordinator

Team: Housing

Reports To: Director of Compliance

Hours: 40 hours per week

Compensation: Starting pay $24-26/hr depending on experience

Benefits: 100% paid medical and dental insurance, AD&D, short- and long-term disability insurance, holidays, and paid leave

FLSA Status: Non-Exempt

Position Type: Full time

Work Location: Ellensburg, Wenatchee, or Moses Lake, WA

At HopeSource, we have spent the last 50 years equipping, encouraging, and empowering our community and will continue to do so for 50 years to come. We believe with the right support everyone can thrive. HopeSource seeks to utilize a Whole Person Care approach to promote individual wellness by observing, discussing, and addressing all dimensions of a clients life by lowering barriers to resources that equip individuals with what they need to achieve their goals.

A Compliance Specialist reviews and verifies document records to ensure the documentation complies with regulations and internal quality control practices. The Compliance Specialist works closely with Care Navigators to advise what information is needed from the client to provide all available services efficiently. They monitor and confirm crucial documents and conduct file audits, ensuring all regulatory timelines are adhered to and are critical to ensuring a clean external audit.

Compliance Specialists are skilled in time and priority management, have strong attention to detail and compliance, and have a high level of personal accountability. Compliance Specialists collaborate extensively within the organization to ensure all i’s are dotted, and t’s are crossed.

Responsibilities:

Ensure compliance with internal and external funding requirements

Maintain a thorough understanding of available funding sources and allowable uses to support Care Navigation in providing resources needed to achieve client goals

Works closely with Care Navigation to communicate all documentation required for services in a complete and timely manner

Ensure file documentation is complete, organized, and reconciled across all data platforms (on exit)

Procure supplies and essential items as indicated by Care Navigation for client success

Prepare and submit POs to finance for client financial assistance

Conduct through exit process for each client file working closely with Care Navigation to gather the required elements

Update contract spend-down report on a regular and timely basis

Input data and monitor database entries

Assist management team with report preparation

Qualified Candidate will possess the following skills:

Prioritizing and completing tasks to deliver desired outcomes within allotted time frames.

Effectively uses both creative and analytical thinking to find innovative solutions while maintaining compliance.

Establishing courses of action to ensure that work is completed effectively.

Defining, analyzing, and diagnosing critical components of a problem to formulate a solution.

Setting, pursuing, and attaining goals, regardless of obstacles or circumstances.

Collaborates with others to meet objectives, shares responsibility with team members for successes and failures, and recognizes and appreciates the contributions of team members.

Ability to anticipate next steps, be proactive, and collaborate with coworkers and stakeholders.

Ability to use good judgment and problem-solving skills, effectively respond to challenging situations, and resolve conflicts.

Ability to work independently in a fast-paced environment and successfully complete tasks with little or no supervision.

To apply for this position, please visit the application portal at: https://hopesource.us/employment

All applicants are asked to provide a resume and statement of interest.