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  • ID
    #50656173
  • Salary
    TBD
  • Source
    University of Virginia
  • Date
    2023-12-07
  • Deadline
    2024-02-05

Executive Assistant

Virginia, Charlottesville, 22901 Charlottesville USA
 
Full-time

The University of Virginia seeks applications for an Executive Assistant in the Office of the Senior Vice President for Operations and State Government Relations. The Office of the Senior Vice President supports the University’s mission by providing primary operational and administrative services, overseeing the management of the following University units: Architect's Office, Building Official, Business Services, Facilities Management, Real Estate and Leasing Services, and State Government Relations. Reporting to the Assistant Vice President for Operations and Chief of Staff (AVP), the Executive Assistant anticipates the needs of the Senior Vice President (SVP) and AVP and provides advanced, executive-level administrative support.The Executive Assistant's administrative duties are advanced and diversified, requiring comprehensive experience, competencies, and knowledge of organizational policies and practices. This position requires exceptional levels of confidentiality, discretion, and business acumen. The successful candidate will perform administrative duties including scheduling and managing meetings, preparing meeting agendas and daily briefing materials, drafting communications, coordinating meeting and travel logistics, and processing reimbursements and other financial transactions. This role also assists with various special projects and administrative needs across the Operations portfolio, and regularly interfaces with multiple, diverse internal and external constituencies including other University leadership offices, state and local officials, among others.The role requires an individual to be flexible, organized, a self-starter, solution-oriented, and composed under pressure. The successful candidate must exhibit a high level of professionalism; ability to work independently, as well as collaboratively across the organization and University; possess the organizational savvy to understand business priorities and exercise discretion in handling confidential and sensitive information; and seek opportunities to expand, define, and develop the role. The successful candidate must also be able to handle many projects simultaneously while working in a fast-paced environment in which there are requirements for immediate turn-around; and proactively implement new tools and technology to get work done most effectively.Required Qualifications:

7 years of experience in an executive assistant or senior administrative role OR a Bachelor's and at least 4 years of previous work experience supporting a senior executive

Proficiency in Microsoft Office suite applications and virtual programs such as Zoom, Teams, Google Meet, and WebEx.

Exceptional organizational and communication skills

Ability to establish priorities

Ability to work independently with minimum supervision and apply appropriate discretion with confidential matters

Strong interpersonal skills with sound judgment, and tact

Ability to collaborate with colleagues and work effectively and in a professional manner with a wide range of diverse individuals at all levels

The anticipated hiring range for this position is 70,000-$80,000 , commensurate with relevant experience, skills, and demonstrated competencies.The selected applicant will be required to complete a background check prior to their first day of employment per University policy.TO APPLY:Please visit https://jobs.virginia.edu and search for R0055248Complete an application online and attach:· CV/Resume· Cover Letter detailing your experience, qualifications, and interest in this positionInternal Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0055248"Please note that you MUST upload ALL documents into the CV/Resume box.Applications that do not contain all of the required documents will not receive full consideration.For questions about the application process please contact Rhiannon O'Coin, Senior Academic Recruiter, rmo2r@virginia.eduThe University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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