Facility Coordinator

Position description

Currently, we are seeking a Facility Coordinator to join our team.Position Summary:

Provide administrative support to the Facility Management Team including, but not limited to correspondence, budget analysis, records inventory, and arranging meetings. Prepare various reporting. Process invoices for payment. Review various reports for accuracy. Update databases. Support work order dispatch as necessary. Maintain employee time cards and attendance records as needed. Coordinate special projects as assigned.Essential Functions:Provide general overall facility management services including continuous monitoring of office/facility

Act as an interface with client, visitors and guests.

Assist Facility Management Team with tactical planning for the regional facilities team's goals and objectives

Provide facility specific assistance to the project management team as needed or requested.

Properly and effectively administer and maintain all security systems

Manage and maintain small facility management tasks as assigned.

Coordinate special events in support of client or Jones Lang LaSalle.

Provide support for meetings and conference room reservations, as needed and directed.

Ensure appropriate follow up with customers.

Seek to continuously improve processes, systems and overall client satisfaction.Assist with budgetary requests, analysis and reportingAssist with researching, analyzing and reporting budget variances

Work with team members to identify and respond to any financial or budgeting related issues

Help support facility specific cost savings targets to contribute to the account achieving significant savings

Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.

Support requests associated with Jones Lang LaSalle Management, Operations and Financial auditsCoordinate and manage facility maintenance and repair services with building/property management company or third party service providers/vendors.Assist with the coordination and scheduling of maintenance activities

Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.

Assist with receiving and dispatching of work requests to technical staff, vendors or other services providers

Resolve problems associated with all building services including but not limited to: janitorial, food services, parking, security/access For full info follow application link.JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment

decisions are based only on valid job requirements.