Office Coordinator - Outreach Immunizations

Job DescriptionSalt Lake County…A career with a purpose in the community you love! Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading. What it is like to work here: At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop. Surround yourself with: Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place….its our heart and service that bring us together. We encourage a work life balance: Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. We work in a hybrid environment giving you flexibility to manage working from home and being in the office. Additional Benefits include:

Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution

Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees

Health Savings account with a county contribution up to $1200/year, Flexible Spending Account

100% county-paid Long-Term Disability and Short-Term Disability option

Professional Development including professional membership fees paid

Tuition Reimbursement

Plus: Onsite medical clinic, childcare and gym; hospital insurance, pet insurance auto and home insurance and discounts at County facilities.

For Benefits information Click HERE (https://slco.org/human-resources/benefits/)

To estimate how much your pay and benefits could be worth use ourTotal Rewards Estimator (https://app.powerbigov.us/view?r=eyJrIjoiZmQ0MzYyMTgtODNjMS00NDQ2LTk0MGQtYmE4MTRiN2FjMzhhIiwidCI6IjY1MTY4MTYzLTA5M2ItNDAzNi1hYmRiLTdhMmQ2YjZlNDk0OCJ9)

JOB SUMMARY

Provides administrative support functions for the Division.

MINIMUM QUALIFICATIONS

Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.

Preference will be given to applicants who are Bilingual in English and Spanish, and requires reading, writing, and speaking both English and Spanish fluently.

It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria, and Acellular Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.

Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment.

ESSENTIAL FUNCTIONS

Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of actions.

Composes a variety of correspondence, documents, and reports; formats, proos, and edits.

Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information.

Maintains calendars and schedules.

Acts as an administrative liaison to other County agencies and external stakeholders.

Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the division.

Serves as Records Coordinator complying with GRAMA and all related policies and procedures.

Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents.

Coordinates all aspects of assigned events and meetings.

Collects, researches, analyzes, and organizes materials and information for projects and reports.

Acts as back up support to office clerical staff.

Knowledge of:

Business English and mathematics

Advanced word processing and spreadsheet software applications

Record and report preparation, maintenance, archiving, and filing

Professional telephone and customer service etiquette

Filing methods and techniques

Skills and Abilities to:

Mentor administrative support staff

Follow verbal and written procedures and instructions

Communicate effectively both verbally and in writing

Organize workloads and prioritize tasks to adhere to deadlines

Work independently under minimal supervision

Develop, implement, and maintain filing and recordkeeping systems

Interpret and apply policies and procedures

Operate standard office equipment

Additional InformationIMPORTANT INFORMATION REGARDING THIS POSITION This position works within the Clinical Services Division with a focus on community outreach, partner communications, schedule management, and organizational responsibilities for the Immunizations Bureau. This position requires frequent travel throughout Salt Lake County. Knowledge of Microsoft platforms (including Outlook, Excel, and Word) is required. Knowledge of Sharepoint and Smartsheets is preferred but not required. Experience in event management and/or community outreach is preferred but not required. The ideal candidate will possess a passion for health equity and accessibility. Work schedule is 40 hours a week. Specific times will vary but may include evening and weekend work depending on outreach program and community partner needs. This is especially needed during June, October, and November. This position can be a hybrid position with partial remote opportunities available, if desired. This position is currently under review and may require a background check in the near future. Job LocationsUS-UT-SALT LAKE CITYRequisition ID2024-37080of Openings1Requisition Post Information : Posted Date6 hours ago(7/22/2024 3:38 PM)SLCO Department (Portal Searching)Health DepartmentLocation : LocationUS-UT-SALT LAKE CITYLocation : Address2001 S STATE STLocation : Postal Code84190-2150Position Type (Portal Searching)Regular Full-Time (Merit)Requisition Post Information : Post End Date8/6/2024Grade012Posted Min$38,345.00/Yr.Posted Max$57,517.00/Yr.