Marketing Coordinator - Kimpton Hotel Monaco Salt Lake City

Provide any property info hereOur mission is to be the best loved Hotel & Restaurant Company so regardless of position, we look for individuals who are passionate about providing genuine heartfelt care to our guest and employees.What you get to do: We're looking for a go-getter who can seamlessly integrate in our world, is eager to learn about the business and can efficiently support the needs of our departments. The assistant will provide support to the three department leaders assisting then with their administrative needs in addition to ad hoc special projects. We are looking for someone who has a great attention to detail, takes initiative and enjoys the challenges of working in a fast-paced office environment. Proficiency in Microsoft Office products are a must, as is the ability to manage deadlines, a strong commitment to follow-through and a dedication to the pursuit of excellence. The ideal candidate is a resourceful problem-solver, someone who is fast and efficient at finding information to do their job, as well as comfortable with numbers and adaptable to learning Kimpton's accounting technology system and media clip database. Finally, we are looking for the kind of person who loves to help others, and is excited about contributing to the teams by using their natural curiosity and collaborative spirit.Your day-to-day:

Manage calendars and proactively organize time as required using expert judgment and discretion. Arrange ongoing/recurring as well as ad hoc meetings and conference calls.

Schedule conference rooms, set up audio visual or on-line meeting tools, order meals if needed and overall event coordination. Coordinate and ensure meeting logistics are in place.

Create systems to help manage priority issues and timely deadlines through email management and support or other practices.

Refer or delegate business issues or questions to others for resolution on behalf of team. Follow up to ensure issue or question resolution.

Track action items using a follow-up system, tool or process, communicate and report on status.

Manage all travel arrangements, including booking air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials and other on-the-fly needs.

Conducts research, and create original content and presentations from notes or by direction. Compose, proo, edit and format written correspondence, agendas, and documents.

Manage and process invoices and purchase orders through Kimpton's JDE accounting system; follow through on all invoices to ensure approvals and checks are cut in a timely manner, and supporting monthly team budget reconciliation processes as necessary.

Handle HR related administrative tasks including time reporting, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Manage the on-boarding process for new hires.

Assist with special projects on an as-needed basis, including managing and tracking projects.

Assist with creation of vendor contracts and distributing final contracts to involved parties.

Prepare and manage expense reports.

Perform general office duties such as greeting scheduled visitors, ordering supplies, shipping, mail distribution, answering phones, filing, copying, faxing, and more.

Specific experience we're seeking:

Minimum of five years administrative assistant experience. Preferably supporting more than one person.

Has demonstrated an ability to build long standing professional relationships.

Expert at managing email and conducting research online and presenting in an organized fashion.

Must have advanced skills in the use of Microsoft Office products (Outlook, Word, Excel, PowerPoint) as well as working knowledge with specific applications such as payroll, HR systems and SharePoint.

Ability to quickly reprioritize, shift gears quickly to react to an ever changing environment.

Comfort with ambiguity at times and can think on your feet. Proactive and resourceful in solving problems.

Strong follow-up skills are essential.

Must be able to work independently and as a team member.

Must have ability to follow-through on completion of tasks and responsibilities with a high degree of quality control; ability to manage up to supervisors

Ability to maintain a high level of confidentiality.

Must be fun and professional and demonstrate excellent interpersonal and communication skills.

Bachelors or Associates degree preferred.

QUALIFICATION REQUIREMENTS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/or EXPERIENCE: Prior experience required. Depending on the role degree may be required.LANGUAGE SKILLS: Ability to read, write, and verbally communicate effectively and professionally with other business departments, guests, and vendors. Ability to diplomatically deal with difficult situations and people, while exhibiting a consistent level of professionalism.PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, or telephone. The employee must regularly lift and/or move up to 10-25 pounds and frequently lift and/or move up to 50 pounds.(Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).