Administrative Budget Specialist

Posting InformationPosting Number2025144Posting/Functional TitleAdministrative Budget SpecialistUniversity Pay Plan TitleAdministrative Budget SpecialistLocationSan MarcosDepartmentUniversity MarketingRecruitment TypeOpen to AllJob TypeFull-TimeFunding SourcePermanentMonthly Salary$4,250.00 - $5,416.67Job CategoryNon-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Associate degree or experience in financial management.

5 – 7 years of experience in financial management, budgeting, or a related administrative role, preferably within a higher education or public sector environment.

Expert-level experience in using financial software and tools, including advanced Excel skills.

Experience in financial management with expertise in accounting principles and budgeting practices, including Generally Accepted Accounting Principles.

Preferred Qualifications

Effective communication and interpersonal skills, with the ability to engage and build rapport with senior staff and external partners.

Experience in problem-solving and decision-making.

Experience in organization, time management, and the ability to manage multiple tasks simultaneously.

Experience with SAP and the Texas State University budget development and accounting practices.

Job DescriptionThe Administrative Budget Specialist for Marketing and Communications oversees the financial and administrative functions within the Division of Marketing and Communications at Texas State University. This role supports the division by managing budgets, revenue-generating activities, and operational processes to enhance the effectiveness and efficiency of marketing, promotion, and communication efforts across the university.Job Duties

Manage and oversee all financial matters within the division, including budgeting, forecasting, payroll, and financial reporting. Manage division PCRs (personnel change requests).

Record transactions and reconcile daily, weekly, and monthly purchasing card and ledger reports.

Lead division procurement process, request for proposals, and administer all partner and vendor contracts.

Lead financial oversight and strategic planning for revenue-generating operations, including budget development, revenue forecasting, and performance analysis, to ensure financial goals are met and sustained growth.

Develop and maintain financial and accounting systems in compliance with Generally Accepted Accounting Principles ( GAAP ) to ensure accurate tracking and reporting of expenditures, revenue, and operational costs.

Additional Information to ApplicantsJob Open Date11/13/2024Job Close Date (posting closes at midnight)11/27/2024Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume and cover letter to your application.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/49853Applicant Document