Administrative Assistant II: Instrumental Studies

Posting InformationPosting Number2023302Posting/Functional TitleAdministrative Assistant II: Instrumental StudiesUniversity Pay Plan TitleAdministrative Asst IILocationSan MarcosDepartmentSchool of MusicRecruitment TypeOpen to AllJob TypeFull-TimeMonthly Salary$2,800.00-$3,167.00Job CategoryNon-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.Experience working with Microsoft Office (e.g., Outlook, Word, Excel, etc.) and Adobe Creative Suite (e.g., Photoshop, InDesign, etc.).

Experience working in a busy, customer service setting.

Experience communicating and problem-solving effectively in an organizational setting.

Experience organizing and prioritizing responsibilities, including multitasking with frequent interruptions.

Excellent written and verbal communication skills (ex. prooing and editing).

Demonstrated ability to work independently and in collaboration with others.

Experience in accounting/budgeting (ex. SAP , Quicken, etc.).

Experience working with vendors and payment processing.

Experience working with detailed reports.

Experience with scheduling and inventory.

Proficiency in general office and administrative support duties.

Preferred QualificationsKnowledge of music and music education.

Bachelor’s degree.

Background in bookkeeping/accounting.

Experience in travel coordination.

Experience working with an/or organizing camps/festivals.

Experience working in higher education and/or the arts/music.

Experience with website development, social media best practices, and event promotion.

Experience with Microsoft SharePoint.

Job DescriptionResponsible for providing administrative and general clerical support to the instrumental studies (band, orchestra) areas within the School of Music as part of a dynamic team of artists and educators in an energetic and diverse environment.Job DutiesThis position reports to the Director of the School of Music.

Budget—Maintain ensemble, camp, festival, and grant accounts assigned to band and orchestra. Collect equipment fees and clear holds. Purchase equipment, supplies, and music for the areas. Track inventory of equipment, instruments, and music.

Facilities—Room scheduling for classes, rehearsals, and special events. Locker assignments. Provide technical support.

Events—Secure concert dates and venues. Oversee production of programs, posters, and other concert materials for ensembles, students, and guest artists. Support guest artists, including honoraria, travel, housing, and parking permits. Logistical arrangements for tours and other group travel.

Engagement—Support area websites, social media, event promotion, outreach programs for youth, and community-building around band and orchestra through engagement of local audiences, alumni, and prospective students.

Other related duties as assigned by the Director.

Additional Information to ApplicantsJob Open Date01/23/2023Job Close Date (posting closes at midnight)02/13/2023Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a cover letter.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.Texas State University is a member of the Texas State University System. Texas State University is an EOE .Texas State is committed to increasing the number of women and minorities in administrative and professional positions.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/41268Applicant Document