Office / Accounts Payable Assistant

Office / Accounts Payable Assistant

Answer multi-line phone system and screen all incoming calls.

Maintain and keep records of all incoming calls.

Must maintain a clean work environment.

Run errands as needed.

Assist Accounts Payable department with the following tasks:

Processing outgoing invoice payments on a timely basis.

Reconcile accounts payable to ensure all bills / payments are properly paid / posted.

Verify / reconcile discrepancies of vendor statements.

Generate reports detailing AP ageing status.

Experience with expense accounts and cost centers.

Understand compliance requirement of AP process i.e.: W9, sales tax, etc.

Maintain payable filing system / update paperwork / maintain all company filing.

Maintain office supplies with up-to-date records of employee usage.

Maintain all company vehicle / equipment records to include repairs, title transfers, renewals and registration / inspections.

Attention to detail is a must.

Able to multi-task and must be willing to learn.

Must be able to work in a fast-paced environment.

Must have good communication skills and follow up on all given tasks daily.

Must be familiar with QuickBooks software, Outlook, MS word and excel.

Must provide resume with references to be considered.