Contract Administrator

Contract Administrator Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4731885) Apply  Contract Administrator Salary $2,288.00 - $2,489.35 BiweeklyLocation 8000 N. StadiumJob TypeFull TimeJob Number35527DepartmentHouston Health DepartmentDivisionPHB - HIV/STD/ViralOpening Date12/06/2024Closing Date12/20/2024 11:59 PM Central

Description

Benefits

Questions

POSITION OVERVIEWAPPLICATION ACCEPTED FROM: ALL PERSONS INTERESTEDPosting Number: 35527Division: Public Health BranchSection: HIV/STD and Viral Hepatitis PreventionLocation: 8000 N Stadium Dr.Workdays & Hours: Monday - Friday 8:00 am to 5:00 pm, possible weekends and holidays - (subject to change)DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSHHD seeks a Contract Administrators for our Bureau of HIV/STD and Viral Hepatitis Prevention. These positions will report to the HIV Prevention Manager and will serve as primary contacts for HIV/STD/Viral Hepatitis prevention subrecipients primarily funded through a cooperative agreement with the US HHS Centers for Disease Control and Prevention (CDC). The successful applicants will manage a variety of contracted subrecipients in specialized public health area(s) to enhance prevention, care and support services within the City of Houston and Harris County. The Bureau’s current subrecipient contract portfolio is approximately $2 million consisting of approximately 10 subrecipient agencies.Job duties and responsibilities of this position include, but are not limited to, the following:

Develop subrecipient and consultant annual contract packages (budget, scope of work, exhibits, etc.)

Coordinate the annual contract negotiation process

Serve as primary contact for all correspondence to subrecipients and contractors

Serve as program liaison to hospitals, correctional or other facilities

Identify and establish rapport with key individuals at each assigned subrecipient

Coordinate annual site visits which include both programmatic and fiscal monitoring

Coordinate the bi-annual contract compliance review process

Follow up with management on contract compliance issues

Review, approve, and process monthly invoice payments

Track all subrecipient expenditures on a monthly basis using an Invoice Tracking worksheet

Receive, review, and process quarterly program narrative reports from subrecipients

Identify capacity building and technical assistance needs of each assigned subrecipient

Demonstrated experience working with professional and clinical staff

Ability to navigate within and among diverse institutions with competing priorities

Demonstrated cultural sensitivity and ability to work comfortably with communities highly impacted by HIV, including but not limited to Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) individuals, gender non-conforming individuals, people who inject drugs, etc.

Proficiency with Microsoft Office programs and other basic email and web software

WORKING CONDITIONSThe position is physically comfortable; the individual has discretion about walking, standing, etc.There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.EXPERIENCE REQUIREMENTSTwo (2) years of Contract Compliance experience are required.Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basisLICENSE REQUIREMENTSNonePREFERENCESPreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. Working knowledge of HIV (history, epidemiological profile, transmission, prevention, treatment, sociopolitical issues) Demonstrated experience working in the HIV prevention, care and/or treatment field Demonstrated experience working with Federally-funded HIV programs (e.g. CDC, HRSA, SAMHSA, etc.) Working knowledge of health policies and regulations impacting HIV prevention activities Working knowledge of program evaluation methodologies Excellent written, oral, presentation, facilitation and interpersonal skills Ability to handle and prioritize multiple, diverse assignments Ability to plan and carry out complex, multidisciplinary projectsGENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIREDThe selection process will involve application review and/or interview. Department may administer skills assessment test.SAFETY IMPACT POSITION YES - This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.Pay Grade 22SALARY INFORMATION GRANT FUNDEDGrants and Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832.393.4885).If you need special services or accommodations, call 832.393.4885. (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

Medical

Dental

Vision

Wellness

Supplemental Insurance

Life insurance

Long-term disability

Retirement pension

457 deferred compensation plan

Employee Assistance Program

10 days of vacation each year

11 city holidays, plus one floating holiday

Compensable Sick Leave

Personal Leave

Flexible schedules

Hybrid-Telework for eligible positions

Professional development opportunities

Transportation/parking plan

Section 125 pretax deductions

Dependent Care Reimbursement Plan

Paid Prenatal, Parental and Infant Wellness Leaves

Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Yes

No

02

What is the highest level of education you have completed?

Less than a High School diploma/GED

High School Diploma/GED

Associate's Degree

Bachelor's Degree

Master's Degree and beyond

03

What is your degree concentration?

Public Administration

Business Administration

Government

Other

No Degree

04

How many years of verifiable experience do you have in contract compliance work or closely related duties?

Less than 2 years

At least 2 years

3 years

4-5 years

6 or more years

No experience

05

Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).

BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.

INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.

ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.

No Experience

06

Work Setting Experience - Contract Administrator.(Check all that apply and are verifiable)

Federally-funded HIV programs

HIV prevention, care and/or treatment field

Time Management

Assisting with budget preparation and reconcile expense reports

Excellent written and verbal communication skills

Attention to detail and problem solving skills

None of the above

07

How many years of demonstrated experience do you have working in the HIV prevention, care and/or treatment field?

Less than 1 years

At least 1 years

3 years

4 years

5 years

More than 5 years

No experience

08

Do you have demonstrated experience working with Federally-funded HIV programs (e.g. CDC, HRSA, SAMHSA, etc.)?

Yes

No

09

Do you have demonstrated experience working with professional and clinical staff?

Yes

No

10

Do you have a working knowledge of HIV (history, epidemiological profile, transmission, prevention, treatment, sociopolitical issues)?

Yes

No

11

Do you have the ability to work comfortably with communities highly impacted by HIV including but not limited to LGBTQ individuals, gender non-conforming individuals, people who inject drugs, etc.?

Yes

No

Required Question