Personal Assistant

The Executive Assistant provides comprehensive support to the President and Executive Team and facilitates a productive and efficient work environment for the executive function of the organization. This position manages communication with the Board of Directors, including all facets of board meeting preparation and follow-up. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Primary Responsibilities:

Provide high-level administrative support and assistance to the President and Executive staff that ensures outstanding communication and responsiveness

Maintain and handle confidential information

Schedules/organizes meetings for board meetings, staff one on one meetings, retreats and other logistics

Attends meetings, when requested, taking notes and recording minutes

Serves as a liaison to Board of Directors, maintaining profiles, correspondence

Arranges travel and accommodations for executives when requested

Performs office tasks including maintaining records, supply inventory, and performing basic bookkeeping.

Prepares and edits correspondence, presentations, reports

Other duties as assigned

Professional Attributes:

Demonstrated ability to meet deadlines and adapt to changing circumstances

Highly organized, and highly detail-oriented with strong project management skills; able to perform and prioritize multiple tasks seamlessly

Possess outstanding verbal and written communication skills

Proactive approaches to problem-solving with strong decision-making capability

Highly resourceful team-player, with the ability to also be extremely effective independently

Education/Experience Required/Desired:

Associates Degree and at least five years of related experience or at least 10 years of executive assistant experience

Strong work tenure: 5 to 8 years of experience supporting an executive team

Excellent verbal and written communication skills

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Highly proficient with the Microsoft Office Suite

Prior nonprofit experience a plus