Administrative Assistant II

Administrative Assistant IIBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.Posting DetailsPosition InformationPosting Number S05853PPosition Title Administrative Assistant IIUTSystem Title Administrative Assistant IIDepartment Electrical EngineeringLocation ArlingtonJob Family Administrative SupportPosition Status Full-timeWork Hours StandardWork ScheduleMonday – Friday, 8:00 AM – 5:00 PMOpen to External and InternalSalary Salary is commensurate based on qualifications and relevant experience up to $45,400.00Duration Funding expected to continuePay Basis MonthlyBenefits Eligible YesBenefits at UTAWe are proud to offer a comprehensive benefits package to all our employees at the University.https://www.uta.edu/hr/employee-benefitsTo help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:https://resources.uta.edu/hr/services/records/compensation-tools.phpUniversity InformationThe University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.Job SummaryProvides varied administrative support to the faculty, staff and chair of the Electrical Engineering department. Responsible for a variety of administrative tasks, requiring moderate exercise of independent judgment, initiative and ability to make decisions relative to office operations. Responsible for financial and administrative services.Essential Duties and Responsibilities

Various office-related tasks, including answering the phone;mail and package distribution; ordering office supplies;managing copier maintenance and access; requesting keys andswipe access; arranging guest parking; and assisting with newhire, volunteer, and visiting scholar processes.

Prepares travel authorizations, and completes expense reportprocessing for faculty, researchers and guests.

Submits non- purchase order vendor vouchers.

Serves as assistant to department chair.

Makes meeting arrangements, including arranging for catering, roomreservations, invitations, PowerPoint slides, handouts, minutes.

Assists committee and chair with endowed scholarship process.

Prepares donor thank you letters monthly.

Assists committee and chair with promotion and tenureprocess, comprehensive periodic reviews, and annual facultyevaluations processes.

Assists committee with annual awards process.

Assists other administrative staff as needed.

Other duties as assigned.

Minimum Qualifications

Bachelor’s degree with one (1) year office administration experience, or high school with three (3) years of increasingly responsible administrative and clerical experience.

Preferred Qualifications

Five (5) years of administrative and clerical experience.

Knowledge, Skills and AbilitiesOther RequirementsWorking ConditionsSpecial Conditions for EligibilityCBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.EEO StatementIt is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .Posting Detail InformationNumber of Vacancies 1Open Until FilledMinimum Number of References Required 3Maximum Number of References Accepted 3Special Instructions to ApplicantsApplicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.Requirement QuestionsRequired fields are indicated with an asterisk ().

What is the highest level of education attained?

GED

High School Diploma

Associate's Degree

Bachelor's Degree

Master's Degree

PhD or equivalent

How many years of experience do you have working in a related field?(Open Ended Question)

What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?

No skills/Basic

Intermediate

Advanced

Proficient

Documents Needed To ApplyRequired Documents

Resume or CV

Cover/Interest Letter

Optional Documents