Associate Director of Meetings and Events

DescriptionIntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Associate Director of Meetings and Events opening with HealthTrust today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsHealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Free counseling services and resources for emotional, physical and financial wellbeing

401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

Employee Stock Purchase Plan with 10% off HCA Healthcare stock

Family support through fertility and family building benefits with Progyny and adoption assistance.

Referral services for child, elder and pet care, home and auto repair, event planning and more

Consumer discounts through Abenity and Consumer Discounts

Retirement readiness, rollover assistance services and preferred banking partnerships

Education assistance (tuition, student loan, certification support, dependent scholarships)

Colleague recognition program

Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)Note: Eligibility for benefits may vary by location.We are seeking a(an) Associate Director of Meetings and Events for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!Job Summary and QualificationsThe Associate Director of Meetings and Events will oversee the management and execution for all corporate events, hosted conferences, advisory board meetings, and trade shows that support the marketing and corporate strategic plans for HealthTrust, AdvantageTrust and Valify, and related service lines. The ideal candidate will have a proven track record of setting event strategies to achieve the organization’s objectives, developing project management and staffing plans, establishing realistic budgets, conference revenue and expense targets, selecting and leading volunteer teams, selecting vendors, and negotiating a broad array of contracts. This position will apply best-in-class event management and special event techniques to improve our presence at conferences and our attendee experience.What you will do in this role:

Scheduling, planning, and organizing conference activities for all corporate and VIP events, including HealthTrust University Conference, HealthTrust Innovation Summit, etc. Responsibilities for each event include goal and objective setting, site selection, agenda development, logistics planning, theme party design and entertainment, systems development, vendor selection, revenue, and expense target development, overall project/timeline development, issue mitigation, and event metric establishment.

Negotiate hotel and conference site contracts and concessions, working closely with legal and third-party event consultants to finalize.

Develop expense budgets and revenue goals, ensuring that all targets are achieved. Work closely with finance to oversee all expenses, revenue collection, and systems interfaces, including regular reconciliation to ensure accurate financial information for each event.

Establish pricing structure for exhibits and sponsorships, determine sales strategy and manage the sales of the exhibit and sponsorships.

Lead the development of all event registration system selection (e.g., Cvent), process flows, and interfaces to support various attendee types.

Work across departments to recruit, train and manage volunteer staff, establishing an organizational structure to support all activities with shared accountability and rewards.

Work across departments to identify individual event needs and build customized plans to meet their goals.

Work with the leadership team to oversee the selection of speakers, entertainers, and education curriculum.

Manage logistics for all event-related activities, including affiliate meetings.

Establish metrics and processes to measure events and show success, providing analysis and recommendations for continual program improvement.

Present to all levels of management regarding events, ensuring that logistics, registration, and scheduling needs are met.

Maintain up-to-date healthcare industry knowledge of trends, technologies, and best practices for shows and events.

Other duties as assigned.

Knowledge, Skills & Abilities

10+ years of experience in large-scale event planning within the healthcare industry with job-related responsibilities in marketing, trade shows, and events.

Knowledge of exhibit planning best practices within the trade show/medical industry a must.

Demonstrated ability to work independently and communicate effectively in both written and verbal form, and possess a high degree of organization, detail & creativity.

Enthusiastic and high-energy individual with an exceptional time-management aptitude and ability to handle multiple projects with ease.

Experience developing and managing budgets and all related accounting requirements.

Proven project management experience.

Experienced in organizing and leading volunteer teams.

Excellent customer service skills.

Technical Expertise

Demonstrated proficiency in Windows and Microsoft Office products.

Extensive experience using Excel to manage budgets and reconciliations.

Exceptional multi-tasking and trouble-shooting skills.

Proficient in using project management tools to build timelines and assignments.

Experience using CVENT and Salesforce preferred.

Skilled at establishing and maintaining productive working relationships with staff and volunteers.

Travel is required for this position (approximately 10%).

What qualifications you will need:

Bachelor’s degree in event planning, hospitality management, marketing, communications, or a related discipline.

Certified meeting professional (CMP), meeting manager, or trade show professional preferred.

In today's challenging business environment of cost pressures, supply disruptions, and workforce shortages, it is crucial for providers to efficiently manage expenses and enhance performance. HealthTrust, in collaboration with 1,800 hospitals and health systems, offers a specialized group purchasing organization (GPO) membership model designed to deliver immediate and sustainable cost savings. Their team of experts provides tailored value acceleration engagements to address specific needs, delivering unparalleled benefits. With nationwide purchasing power and a focus on overall spending management, HealthTrust offers unmatched pricing advantages on supplies, along with industry-leading benchmarks and best practices. The dedicated team is committed to guiding and implementing performance enhancements in cost, quality, and outcomes.HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses."Across HCA Healthcare’s more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAANSenior Vice President and Chief Nursing ExecutiveIf you find this opportunity compelling, we encourage you to apply for our Associate Director of Meetings and Events opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today!We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.