Frank Productions - Booking Coordinator

Job Summary:Frank Productions is looking for a full-time Booking Coordinator to join our team in Nashville, TN. We are committed to Diversity, Equity, and Inclusion and encourage talent from all backgrounds to apply.Located in Madison, WI, Frank Productions was established in 1964 and is one of the largest concert promotion companies in the United States. Frank Productions, a joint venture partner with Live Nation, offers full-service concert promotion involved in every facet of live entertainment events, including talent buying, production, ticketing, marketing, sponsorships, and special events. We produce and promote events in arenas, performing arts centers, theaters, clubs and other venues across the U.S. We operate offices and venues in Madison, WI, Nashville, TN, Columbia, MO, and Charleston, SC.WHAT THIS PERSON WILL DO

Compile and communicate available dates and holds with venues

Build show offers within company booking system under the direction of the Talent Buyers

Responsible for confirming events in booking system and communicating event details internally and externally

Facilitate communication of pertinent show information between all departments

Work with Director of Production on event settlements as needed

General communication regarding holds and offers with agents and their assistants

Execute all offer approvals as needed prior to submission

Responsible for artist and venue contract distribution internally

Maintain Event Booking Database of venues and contacts

Submit gross reports to industry trade magazines weekly

Participate in weekly Booking meetings

Maintain relationships with agencies and other touring departments

Research and provide feedback and data on potential shows

All other duties as assigned

WHAT THIS PERSON WILL BRING

Applicable experience with administrative support or similar skills

An avid interest in music, knowledge about artists and genres, and an interest in learning about the music industry

Willingness to occasionally work unconventional hours as job duties demand

Very occasional travel may be required

Ability to meet set deadlines and practice excellent time-management skills

Ability to work independently and solve problems using sound decision-making skills

Ability to navigate social media channels and other relevant tools and software

Excellent organizational skills and significant attention to detail

Ability to communicate effectively in a team environment that includes in-person collaboration, group e-mails, and instant messaging

Ability to adapt and be flexible

Professional and friendly demeanor

Excellent written and verbal communication skills

Committed to learning, and fostering an environment of diversity, equity, and inclusion

Ability to learn and work within systems such as MS Office, project management tools, and other company software

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Extended periods of sitting at a computer station or work desk

Utilization of hands and fingers to operate computers and office equipment

Occasionally exposed to large crowds and high volumes of noise

This position is expected to work forty (40) hours per week or more. This position is an at-will position, meaning that either party may terminate the employment relationship at any time without notice or cause.The benefits package includes paid time off (PTO), parental leave, Life Insurance, and Employee Assistance Program (EAP) and the eligibility to participate in the following programs: Health Insurance, Dental Insurance, Vision Insurance, Flexible Spending Accounts (FSA, Dependent Care), and our 401(k) program.Frank Productions is an equal opportunity and affirmative action employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and we take affirmative action to ensure that they shall occur without regard to race, color, religion, sex, age, national origin, disability, genetic information, less than honorable discharge, military status, sexual orientation, gender identity, physical appearance, creed, ancestry, income level or source of income, marital status, student status, arrest and conviction records, use of honesty testing, pregnancy, childbirth, pregnancy-related conditions, the use or nonuse of lawful products off the employers’ premises during non-work hours, declining to attend meetings or participate in communications about religious or political matters or any other characteristic protected by law.