Engagement Coordinator - UIC Science

OverviewThe Interagency Arctic Research Policy Committee (IARPC) is seeking a self-motivated individual with an interest in community management and Arctic research for a remote position as IARPC’s Engagement Coordinator. The Engagement Coordinator manages the IARPC Collaborations website, designs and implements communication and outreach strategies for a variety of key audiences and constituencies, and encourages participation and belonging in the IARPC Collaborations community space. This position works closely with the IARPC Secretariat, particularly the Indigenous Engagement and Communication Specialist, Program Manager, and Coordinator of IARPC Collaboration Team Activities.The IARPC Secretariat is contracted through Ukpeaġvik Iñupiat Corporation and is responsible for coordinating interagency Arctic research activities. IARPC has many public activities including the support of disciplinary and interdisciplinary collaborative teams. You can learn more about IARPC and IARPC Collaborations here: https://www.iarpccollaborations.org/about.htmlThe person chosen for this position will be joining a small, capable staff of dispersed individuals who work remotely but collaboratively.ResponsibilitiesTasks are broken down as follows, though exact percentages may vary by time of year and phase in IARPC’s implementation plan cycle.External communication (35%)

Create and guide the implementation of communication strategies for IARPC as an organization and for particular events and reports; serve as media point of contact

Support public engagement around the development, implementation, and accomplishments of the Arctic Research Plan and implementation plans, including tracking potential engagement events

Prepare IARPC materials for workshops and symposia, including developing abstracts, posters, presentations, reports, and flyers. Provide graphic design support as is practical, and identify when contracted graphic design services are required and authorize those services within budgetary limits

Engage in and seek partnerships and collaborations with communities and organizations whose missions and members will benefit from participation in IARPC Collaborations

Collaborate with other organizations working with the Arctic research community

Administer the IARPC social media accounts and newsletters

Periodically, represent IARPC Collaborations at symposia, conferences, and workshops/trainings

Work with the Indigenous Engagement & Communication Specialist to develop meaningful relationships with Indigenous communities

IARPC Collaborations community management (35%)

Work with the IARPC Collaboration Teams Coordinator to onboard new collaboration team and community of practice leaders and support team engagement

Onboard new IARPC Collaborations members through email and, as needed, video conference and tutorials

Design and use automated communication with members to encourage ongoing engagement with the website

Edit webinar video files, post them to IARPC Collaborations and YouTube, and share them and other meeting content on social media accounts

Coordinate the IARPC Collaboration Mentorship Program

Coordinate the Early Career and Diversity & Inclusion communities of practice

Using cultural competence, facilitate interactions among community members and develop programs to encourage participation and belonging in the IARPC Collaborations community

Develop and support justice, equity, diversity, inclusion, and accessibility initiatives for IARPC Collaborations, including administering speaker fees for minoritized speakers and facilitators at IARPC Collaborations events

Organize the IARPC Collaborations public webinar series, including coordinating, advertising, and hosting webinars

Work with the Indigenous Engagement & Communication Specialist to support the participation of Indigenous community members in IARPC Collaborations

IARPC Collaborations website management (25%)

Ensure new content is added to the public and member sides of the IARPC Collaborations website and curate all material that is posted

Ensure deliverables of the Arctic Research Plan implementation plan are tracked on the website

Develop metrics to evaluate user experiences of IARPC Collaborations and track and analyze overall website analytics; prepare reports for the IARPC Staff Group

Work with the web development contractor to make website improvements and resolve errors

Work with the web development contractor to ensure the website reflects the status and content of the Arctic Research Plan and its implementation plan

Review and process account, team, and news post requests

Secretariat support (5%)Provide technical support to the Secretariat for Zoom, Google Suite, Calendly, and other workspace tools.Qualifications

Experience coordinating scientific communities and developing robust networks

Experience managing websites and/or databases; basic HTML and CSS skills a plus

Familiarity with the Arctic research landscape and federal processes preferred but not required

Excellent writing, editing, and communication skills; copyediting experience preferred but not required

Excellent computer skills, including familiarity with Google Suite and Zoom

Strong graphic design skills; familiarity with Adobe Suite and/or Canva a plus

Demonstrated organizational skills, and the ability to manage time and prioritize tasks

Demonstrated experience working effectively as part of a team

Commitment to improving equity, inclusion, diversity, and accessibility

Education/Certifications: Master's degree or equivalent in outreach, science communication, web management, graphic design, or other relevant field. In lieu of Master’s degree, may have 5 years’ relevant experience#LW -WW1Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.Join our Talent Community!Join our Talent Community (https://talentconnect.uicalaska.com/government-services/talentcommunity) to receive updates on new opportunities and future events.ID 2024-21807Category Admin/Office SupportLocation : Location US-RemoteTravel Requirement Less than 10%