Office Administrator

Office Administrator

Based at:

Spinlock USA Inc., Newport, RI

Hours:

20-30 hours per week Monday thru Friday 8:30am – 1:30pm (flexible)

Job Purpose:

To support the day to day running of the Spinlock USA office. We are a very small team in a nice quiet office in town. We are in need of a part time Admin to fill a role that was lost through the covid years. This role would be perfect for someone with school age kids or similar. We can be very flexible on the hours and scheduling for the correct candidate.

Key Responsibilities:

Daily computer-based Sales order processing.

Daily errands – mail, bank, etc as needed.

Keep track of office and warehouse inventory and daily shipping needs.

First point of contact with telephone customer service.

AP and AR functions, day to day not “management of accounts.”

Communication with warehouse about daily orders.

Process returns (anything that comes in the front door computer functions).

Maintain office environment, ordering general supplies, scheduling, and communicating with cleaning service etc.

Liaise with UK office regarding stock requirements for sales orders.

Specific Goals of Position:

Simplify order processing tasks

Reduce overdue customer accounts

Review all office expenses for necessity and savings

Skills Required:

Detail oriented (very important).

Ability to make quick business decisions.

Strong math and problem-solving skills helpful.

Proficient with Microsoft Suite of products.

Neat and organized.

Confident when communicating with customers.

General boating experience a plus but not required.

Bi/Multi-Lingual preferred but not required (Spanish and/or Portuguese)

Minimum Qualifications:

High School Diploma or equivalent.

Previous office environment work a plus.

Ability to work very consistent hours.

Ability to lift items weighing upward of 50lbs.

Additional Expectations:

Will need to learn company computer programs and interface with warehouse. Is expected to learn about Spinlock products including technical information and practical applications. Some travel and work over weekends could be offered over time, international potentially, but is not required.