Fiscal Management Specialist 1

Fiscal Management Specialist 1Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4655748) ApplyFiscal Management Specialist 1Salary$50,836.00 - $77,321.00 AnnuallyLocation Dauphin County, PAJob TypeCivil Service Permanent Full-TimeJob NumberCS-2024-93834-08110DepartmentDepartment of EducationDivisionED Div Stdt SrvsOpening Date09/19/2024Closing Date10/2/2024 11:59 PM EasternJob Code08110Position Number00044546UnionNon UnionBargaining UnitA3Pay GroupST06Bureau / Division Code163640Bureau / DivisionDivision of Student ServicesWorksite Address607 South DriveCityHarrisburg, PennsylvaniaZip Code17120Contact NameMaribel MartinezContact Phone717.772.2429Contact Emailmarmartine@pa.gov

Description

Benefits

Questions

THE POSITIONAre you looking for a role where you can help schools across the Commonwealth through professional analytical work in the preparation, review, and analysis of fiscal information? You can achieve your goals with the Pennsylvania Department of Education as our newest Fiscal Management Specialist 1, reviewing and administering the fiscal components of Federal Funded Programs with particular emphasis on budgetary regulations, guidelines, and accounting practices in accordance with Federal and State guidelines regulating grants. Join our team and assist with ensuring that our schools have the funding they need to help children succeed! DESCRIPTION OF WORKAs a Fiscal Management Specialist 1, you will serve as the lead fiscal officer overseeing all grants and providing monthly status reports to the Division Chief. This includes developing funding formulas and a plan for the distribution of funds to the local education agencies (LEAs) and submitting this to the Division Chief for approval. Fiscal knowledge is key for providing technical assistance and coordinating the completion of the state and federal migrant grant applications, requesting additional information if necessary, and reviewing each grant application for accuracy. You will also administer the fiscal portion of the state migrant grants and the Dollar-A-Day program. Work involves preparing and processing all fiscal transactions that are necessary for accurate grant procedures such as budget revisions, chargebacks, allocations, expenditure adjustments, and more. This includes receiving budget reports and requests from our internal budget department to provide or verify grant information, then responding promptly by analyzing the information with any special criteria in order to report the requested data. Reports are created and analyzed for the Request for Approval of Federal Funds (RAFF) and submitted to the Division Chief for approval. You will also prepare spending plans as requested by the agency Budget Office and serve as liaison to the Comptroller's Office, Legal Office, and agencies for application approval and other migrant education matters. Use your fiscal skills to help ensure that every learner in Pennsylvania has access to a world-class education system with us! Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PDNEOGOV.asp?p=00044546) . Work Schedule and Additional Information:

Full-time employment

Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

This position requires periodic travel to professional conferences and occasional travel to grantees sites.

Telework: You may have the opportunity to work from home (telework) part-time. This position is currently required to report to the office once per week, on Tuesdays. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

Salary: In some cases, the starting salary may be non-negotiable.

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS Minimum Experience and Training Requirements:

One year as a Financial Programs Trainee; or

One year of experience in paraprofessional fiscal administration work, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or

An equivalent combination of experience and training.

Other Requirements:

You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

Your score is valid for this specific posting only.

You must provide complete and accurate information or:

your score may be lower than deserved.

you may be disqualified.

You may only apply/testoncefor this posting.

Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !Health & WellnessWe offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.Compensation & Financial PlanningWe invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life BalanceWe know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities. Values and CultureWe believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.Employee PerksSometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.Eligibility rules apply.01 Have you been employed by the Commonwealth of Pennsylvania as a Financial Programs Trainee for one or more years full-time?

Yes

No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time paraprofessional experience in fiscal administration work (accounting, auditing, budget administration) do you possess?

1 year or more

Less than 1 year

None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

Have you completed a bachelor's degree or higher in business administration, accounting, finance, economics, or a related field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer "yes" to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

Yes

No

06

If you answered No to the above question, how much college coursework have you completed in business administration, accounting, finance, economics, or a related field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

120 credits or more

90 but less than 120 credits

60 but less than 90 credits

30 but less than 60 credits

Less than 30 credits

None

07

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

Yes

08

WORK BEHAVIOR 1 – COMPLIANCE

Ensures compliance with fiscal policies and controls related to the financial management of funds, grants, entitlements, contracts, or other fiscal-related agreements. Develops and monitors spending plans and other projections for the use and availability of funds in compliance with statutes, policies, or other fiscal controls.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I was responsible for developing spending plans and funding projections. I monitored the plans and projections for compliance with statutes, policies, or other fiscal controls.

B. I monitored spending plans and funding projections for compliance with statutes, policies, or other fiscal controls but did not develop the initial spending plans and funding projections.

C. I have successfully completed college-level coursework related to auditing, program auditing, financial auditing, public administration, or data analysis.

D. I have NO experience or coursework related to this work behavior.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to developing and/or monitoring spending plans and funding projections.

The actual duties you performed related to ensuring compliance.

Your level of responsibility.

10

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

11

WORK BEHAVIOR 2 - ACCOUNTING TRANSACTIONS

Applies relevant accounting principles and practices for a variety of transactions, such as reporting, recalculation, and reconciliation of funds. Monitors, reconciles, and corrects funds as well as processes transactions.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds. I evaluated and validated the posting of accounting entries to general ledger accounts.

B. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds but did not evaluate or validate the posting of accounting entries to general ledger accounts.

C. I have successfully completed college-level coursework related to accounting or forensic accounting.

D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

Your experience monitoring, reconciling, and correcting funds.

Your experience evaluating and validating the posting of accounting entries to general ledger accounts.

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

14

WORK BEHAVIOR 3 – FINANCIAL ANALYSIS

Monitors, analyzes, and controls revenue, financial commitments, and expenditures against budgets, grants, contracts, or other financial data to determine appropriate usage and ensure availability of agency funds. Reviews and evaluates increases and decreases in available funding and makes recommendations regarding spending adjustments. Analyzes monthly fiscal projections to determine expenditure levels and availability of funds to the end of the fiscal year.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage. I used my analysis to implement spending adjustments and ensure availability of funds.

B. I have experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage. Someone else used my analysis to implement spending adjustments and ensure availability of funds.

C. I have successfully completed college-level coursework related to statistics, finance, management information systems, or qualitative business analysis.

D. I have NO experience or coursework related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to performing financial analysis.

Your level of responsibility.

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

17

WORK BEHAVIOR 4 – FUNDS ALLOCATION

Maintains adequate internal controls to ensure accurate records exist to support revenue and expenditures. Maintains and analyzes expenditures, or other financial obligations for the purpose of providing recommendations on the use of funds and maintaining budgetary controls. Reviews and approves, disapproves, or recommends adjustments to requests for financial commitments and expenditures.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience maintaining internal controls to ensure accurate records exist to support revenue and expenditures. I provided recommendations and implemented the establishment of necessary controls.

B. I have experience maintaining internal controls to ensure accurate records exist to support revenue and expenditures. I recommended the establishment of necessary controls which someone else implemented.

C. I have successfully completed college-level coursework related to internal controls or governmental accounting.

D. I have NO experience or coursework related to this work behavior.

18

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to allocating funds.

Your level of responsibility.

19

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

20

WORK BEHAVIOR 5 – TECHNICAL ASSISTANCE

Provides technical assistance to staff and management in order to prepare and review budgetary requests, fiscal documents, and transactions. Communicates verbally and in writing to explain auditing, accounting, and/or budgeting guidelines and procedures.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience interacting with staff and management to understand concerns and explain auditing, accounting, and/or budgeting guidelines and procedures. I answered questions and recommended possible solutions to problems or concerns.

B. I have experience interacting with staff and management to understand concerns and explain auditing, accounting, and/or budgeting guidelines and procedures. I answered general questions but someone else recommended possible solutions to programs or concerns.

C. I have successfully completed college-level coursework related to communications, public speaking, psychology, or public relations.

D. I have NO experience or coursework related to this work behavior.

21

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to the technical assistance you provided.

Your level of responsibility.

22

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

23

WORK BEHAVIOR 6 - WRITTEN COMMUNICATION

Prepares reports that include data such as status of funds, appropriations, budgets, and expenditures. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares correspondence to communicate issues with various customers and business partners.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience preparing reports that included data such as status of funds, appropriations, budgets, or expenditures. I was responsible for the final report that conveyed findings.

B. I have experience designing, producing, or modifying existing worksheets to be used for accounting purposes.

C. I have experience writing documents or materials not listed in the above levels.

D. I have successfully completed college-level coursework related to business writing, technical writing, or financial reports.

E. I have NO experience or coursework related to this work behavior.

24

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

Your experience preparing reports that included data such as status of funds, appropriations, budgets, or expenditures.

Your experience designing, producing, or modifying existing worksheets to be used for accounting purposes.

Your experience writing documents or materials not related to financial reports or worksheets.

25

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

Required Question

AgencyCommonwealth of PennsylvaniaAddress613 North StreetHarrisburg, Pennsylvania, 17120Websitehttp://www.employment.pa.gov