Administrative Assistant

Lakeview Terrace– a Life Care Community, is enhancing and advancing the art of Life Care. Our gated campus occupies 100 serene acres on the edge of the Ocala National Forest. Featuring two lakes with fishing docks, walking paths, a natural area for picnicking and a new Rehab Center and Exercise Pool Complex. With full service offerings available to all our residents, we provide peace of mind with caring and compassionate staff to ensure happiness and well-being. As a team member with Lakeview Terrace, you will provide services to our residents that call LVT home. Facility Name and Address: Lakeview Terrace Retirement Community 331 Raintree Drive Altoona, FL 32702 Purpose: Assist the Executive Director & Assistant Executive Director in daily tasks, duties, and projects. Essential Duties:

Assist in the supervision of Community Receptionists including the preparation of work schedules. Assist in hiring new receptionists.

Supervise all aspects of maintaining and updating records related to the Community and Health Care Center census and occupancy.

Perform Notary work as required.

Type purchase orders for replacement needs exceeding $1000, and give to the Executive Director for signature.

Assist in monitoring Maintenance work orders of TELS system and produce reports.

Assists with preparing contracts for DSI manager signature, completes summaries of contracts for billing and GL, prepares guarantee letters for signature, mails contracts and attachments to residents, and assists marketing in any other needs or tasks

Once residents are moved in, sends the contracts to DSI for filing. Assists DSI in obtaining any records necessary for the Office of Insurance Regulations.

Attend all required in-services and trainings, all staff meetings. Report to work on time as scheduled, adhering to the attendance policy.

Project a professional appearance and a willing, positive and courteous expression in performing tasks. Cooperates with fellow workers, supervisors, residents, visitors, etc. in performing tasks.

Required Qualification:

High School Diploma or GED.

For purposes of effective communication with residents, families and staff must be able to see, hear, speak, read and write English.

Must be proficient in Microsoft Office, including Word, Excel, Power Point, and Publisher.

Must be able to type 50 words per minute.

Maintain ability to stretch, push, pull, kneel, reach, twist, lift unassisted at least 50 lbs and walk or stand up to eight hours.

Preferred Qualifications:

Preferred two years geriatric experience in a long term care setting.

Hourly Rate:

$18.00 - $23.40

Working Conditions:

Standard use of work station

Repetitive use of keyboard

Frequent bending and standing

Constant noise environments

Required Materials:

Resume

3 Work References

Letter of Interest

Drug Free Workplace

Background Checks:

A criminal history background check and sex offender registry check will be required for the finalist under consideration for this position.

Equal Opportunity Employer:

DSI Management, LLC and all supported companies, as an equal opportunity employer , complies with all applicable federal and state laws regarding nondiscrimination. The company is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender, disability, religion, or veteran status.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment with the company.

E-Verify:

DSI Management, LLC and all supported companies use E-Verify to check the work authorization of all new hires. For more information about E-Verify, please see the following:

E-Verify Poster (https://e-verify.uscis.gov/web/media/resourcesContents/E-VerifyParticipationPosterES.pdf) [PDF]

Right To Work Poster [PDF]