Administrative Assistant-Part Time

Administrative Assistant Job Description

Administrative assistants handle a variety of tasks to support the efficient operation of an office or department. Their duties include:

1. Communication Management:

o Greeting and Assisting Visitors: Welcoming office visitors and ensuring they receive proper assistance, as needed.

o Answering Phones: Routing calls to the appropriate recipients, as needed.

2. Office Operations:

o Scheduling and Calendar Management: Setting up appointments, meetings, and interviews for Management.

o Handling Mail and Emails: Managing incoming and outgoing correspondence.

o Document Editing: Reviewing and editing documents as needed.

3. Organization and Coordination:

o File Management: Organizing files and maintaining records.

o Event Planning: Assisting in planning and coordinating events and promotions.

4. Supporting Executives:

o Assisting General Manager: Collaborating with staff and other team members.

o Managing Calendars: Ensuring schedules are well-organized.

o Preparing Reports: Creating reports and summaries

o Managing Social Media Accounts

Skills and Qualifications

To excel as an administrative assistant, individuals should possess the following skills and qualifications:

Attention to Detail: Accuracy in handling tasks and managing information.

Time Management: Efficiently juggling multiple responsibilities.

Communication Skills: Effective verbal and written communication.

Computer Proficiency: Familiarity with office software (e.g., Microsoft Office), Social Media accounts

Organizational Abilities: Keeping things orderly and on track.