Executive Assistant

Description The Executive Assistant (EA) to the President plays a crucial role in supporting the President's daily activities and assisting with cooperative programs. This position involves handling confidential information, providing administrative and clerical support, and coordinating tasks for affiliated entities. The ideal candidate will have a background in the agriculture industry and be skilled in managing diverse and dynamic responsibilities.Essential Duties and Responsibilities:

Assist the President with daily activities, including scheduling, contact management, meeting preparation, and other tasks as requested.

Screen and manage all incoming calls and emails for the President, ensuring professional and courteous communication.

Organize the President’s activities, including meetings, conference calls, appointments, and other related interests.

Coordinate all-team activities, including staff meetings, strategic planning sessions, and retreats.

Manage travel arrangements for team members, including booking flights, car rentals, meals, and other travel needs.

Develop and maintain the annual budget.

Handle confidential information for various affiliated programs with discretion.

Accurately maintain the President’s contact lists and manage documents relevant to the office.

Lead or assist in special assignments and duties as directed by the President.

Perform other work-related duties as assigned.

Job Requirements:

Bachelor’s degree in Public Relations, Business Administration, Agricultural Communications, English, or a related field, or equivalent experience required.

Knowledge of farming/ranching and experience in the agriculture industry is strongly preferred.

Positive, amiable attitude with excellent organizational skills and attention to detail.

Ability to work independently and manage time effectively while also contributing to collaborative team efforts.

Strong communication skills, with the ability to correspond professionally with the public, vendors, members, and legislative and organizational leaders.

Proficiency in Microsoft Word, Outlook, and PowerPoint.

Valid driver’s license and willingness to maintain a flexible schedule.

Work Environment: The work environment is dynamic and may require occasional travel. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions of this role.If you have a passion for providing top-level executive support and a strong background in the agriculture industry, we encourage you to apply for this key role within our organization.Requirements Applicant must have a minimum of 3 years of experience in an Executive Assistant role or similar Proficiency in ADP - Financial Services is required Experience with Cisco Webex Meetings for organizing and conducting virtual meetings is necessary Familiarity with Concur for managing expenses and invoices is a must Proficiency in CRM for managing company's relationships and interactions with customers Knowledge of Kronos Timekeeping System for managing workforce is essential Familiarity with About Time for mobile resource management is required Excellent calendar management skills to organize and schedule meetings and appointments Strong communication skills, both written and verbal, are necessary Experience in managing conference calls is required Ability to handle correspondence with professionalism and discretion is essential Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .